DocSolid Announces “7 Reasons to Upgrade to a Digital Mail Room Operation” White Paper Now Available
PHOENIX, AZ – (February 23, 2021) – DocSolid, the legal technology experts for enterprise scanning, workflow and paper reduction solutions, announces the white paper, “7 Reasons to Upgrade to a Digital Mail Room Operation,” is now available. Complimentary access is provided here.
With a distributed workforce, law firms have specific, critical needs for digital delivery of legal mail, specifically DMS integration, efficiency, reliability and security. As the “New Normal: becomes the “Normal Now,” law firms must migrate to sustainable, digital solutions.
Airmail2 by DocSolid is engineered from the ground up to solve the productivity and information security requirements of law firms by providing direct delivery of postal mail to the firm’s document management system (DMS), where sensitive information can be protected and governed by the DMS best practices.
The industry white paper, “7 Reasons to Upgrade to a Digital Mail Room Operation,” highlights include:
Airmail2 by DocSolid enables clerical operators with minimal training and without login access to the DMS to scan, QC, and directly deliver postal mail in electronic form to the firm’s DMS of choice. DocSolid’s Airmail2 digital mailroom provides:
Self-adhesive barcoded Postmark stamps offer a familiar postal mail metaphor to simplify the work and enable scanning stacks of mail all at once. Supplied in 100 ct. rolls.
Scanned mail delivery to iManage and other DMS systems
DMS matter lookups when full profiling is required
Mapped mail delivery to attorneys and legal assistants with automated notifications
Batch workflows for productive alignment with legal office staffing resources
Internet hosted or on-premise deployment
“As law firms transition from crisis management to long-term solutions for the Normal Now, a crafted digital mailroom is essential. Inbound legal mail needs to get in the DMS, not the email system where it is delayed and exposed. We’re pleased to offer this guide to the industry to help them with this critical transformation,” said Steve Irons, CEO of DocSolid.
Sterne Kessler Adopts DocSolid® Airmail2® Suite: Digital Mail Room and Digital Records Room for iManage Work 10
PHOENIX, AZ – (February 3, 2021) – DocSolid, the legal technology experts for enterprise scanning, workflow and paper reduction solutions, announces NLJ 500 firm, Sterne Kessler Goldstein & Fox has implemented the Airmail2 Digital Mail Room and companion Digital Records Room for direct delivery of daily mail and matter files to the firm’s document management system, iManage Work 10.
Productivity for both home and in-office workers is a high priority as firms transition from the unexpected challenges of 2020 to the “Normal Now” of 2021. Paper-free workflows and real estate compression strategies are central to this; however, neither remote work nor real estate compression can be achieved without the digital transformation of Mail Room and Records Room processes.
DocSolid’s Airmail2 Digital Mail + Records Suite transforms a firm’s paper-based Mail Room and Records Room functions into streamlined, digital operations supporting work-from-home and return-to-office strategies. The Airmail2 Suite provides scanned delivery of sensitive and time-dependent mail and file requests via the document management system (DMS), enabling firms to govern, secure, and distribute information efficiently, per policy and individual client guidelines.
“We have re-vamped our scan capture solution set with DocSolid and Airmail2,” said Shawn Mitkowski, CIO at Stern Kessler. “The operational productivity, tight iManage integration, and innovative roadmap of the Airmail2 system drives our firm’s digital transformation.”
“To be efficient, secure and always-on for our clients, Sterne Kessler needs attorneys work-ready at home or back in the office,” said Robert Burger, COO at Stern Kessler. “That means we need to be digital. DocSolid’s new Airmail2 solutions are built for these times, to move paper into our digital processes and disciplines.”
“Sterne Kessler already had sharpened digital ambitions,” said Steve Irons, President of DocSolid. “With our new Airmail2 Suite, they now operate a Digital Mail Room and a Digital Records Room, cranked up in productivity, security and process quality. We’re honored to take the field with them.”
The Airmail2 Digital Mail Room enables clerical operators with minimal training and without login access to the DMS to scan, QC, and directly deliver postal mail in electronic form to the firm’s DMS of choice.
The Airmail2 Digital Records Room builds a digitization project to convert paper records for storage in the document management system, so that firms can downsize their office real estate footprint, and deliver requested files digitally for home workers.
Both systems provide:
Scanned mail and file integration with iManage and other DMS systems
Mapped mail and file delivery to recipients and proxies with custom notifications
DMS matter integration for search, profiling and storage, but operators don’t have DMS logins
Built-in quality controls to ensure confident shredding
Batch workflows for productive and flexible alignment with staffing resources
Simple deployment with Web-based clients, pre-built DMS integrations and universal scan device support