In your law firm, can you think of how many different locations information is stored? You likely have emails, PDFs and paper records stored in multiple locations which can lead to siloed information and increased risk for your firm.
What a digital matter file is and why it reduces your firm’s risk.
The benefits of moving to a digital matter file and eliminating paper records
Four steps to getting started with digital storage
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Simple, Productive, Foolproof!
Postmark Scan integrates scan capture within the existing NetDocuments software screens. Paper documents are profiled using the NetDocuments software, just like electronic documents. A bar code stamp is placed on the paper during the session, which will link the paper document to the NetDocuments profile when it is later scanned. Legal professionals can profile their own documents, then let staff do the scanning and QC work for them.
Best Practice Scanning for NetDocuments
Postmark Scan for NetDocuments establishes an efficient and audited method for enterprise scan capture into NetDocuments. The system automatically checks that every document and page gets processed in NetDocuments. Profiling, scanning and QC work are separated so that clerical staff can do most of the work. Scan to email and other practice workflows, including post-scan disposition of the paper, are all orchestrated in one simple process.
Extended Capabilities
Scanback® enables easy scan to email and scan to folder by simply placing a stamp on the document and scanning it. Everything else is automatic. Email delivery can use attachments or links to the stored images.
Accounting and other business software can be integrated with Postmark Scan. Postmark Scan can also provide its own repository with customized file and retrieve interfaces for various departmental needs.
Mailman is the enterprise image processing system monitoring every scan job for optimized throughput with statistics and reports.
Postmark QC (quality control) tracks all paper and images through the process, establishes a quality assurance workflow, and ensures confident shredding or retention based on the disposition policy for each document.
NetDocuments Integration
Compatible With Any Scanning Device
Postmark Scan works with any multi-function copier or scanner without adding hardware or software to the device. Scan stacks of documents with the touch of a single button and assign the scanning work to others.
Paper2Digital Benefits
- Drive DMS Matter Centricity and Collaboration
- Reduce Costs for On-Site File Rooms and Office Space
- Reduce the Cost and Risk of Offsite Records Storage
- Secure Access to Client Documents
- Power Mobility
- Minimize Disaster Risk / Optimize Business Resumption
- Improve Audit & Compliance Procedures
- Minimize Document Retrieval and Filing Time
- Eliminate Lost and/or Misfiled Paper Documents
- Move into new, reduced office space without allocations for paper storage
