How It Works

• Operators select a destination folder, typically related to a matter. When a records workflow is originally configured, other metadata fields can be added to the screen, capturing more document information.
• A barcode label is placed on the first page of the paper document. The document can be set aside for stack scanning. This work can be done concurrently by another operator while document profiling continues at the same time.
• Barcoded documents can be scanned in stacks using any type of dedicated scanner or multi-function copier.
• The Airmail2 software reads each barcode at scan time, directing the digital documents into their designated destination folders in the repository.
• The image of the barcode label is removed from the PDF digital document.
• This process includes built-in Veritag^® automatic quality controls while an operator can initiate further steps using the Airmail2 QC software.
• The paper documents are temporarily staged in boxes before the final step, confident paper shredding according to the firm’s information governance policy.