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SOLUTIONS AND EXPERIENCE THAT HELP YOUR LAW FIRM REDUCE THE COSTS, RISKS AND INEFFICIENCIES OF PAPER RECORDS.

 The goals of your law firm’s less paper initiative are now achievable!
Consider the solutions below and contact us for a demo.

Digital Mail Room

DAILY MAIL DELIVERED DIGITALLY

Airmail2 software, consulting and professional services create a Digital Mail Room operation, built for a law firm’s unique requirements. Digitized and distributed daily mail supports attorneys and staff working from home because it is secure, and it resolves productivity bottlenecks created by paper records that originate from the mail.

Airmail2 securely delivers inbound legal mail to the DMS with customization for different attorney requirements, administrative assistance and automated notifications. Mail room processing tasks are simplified and automated. Built-in quality controls, help desk and reporting elevate the mail room to a mission critical operation across all firm offices.

The Mail Room is the last major inbound source of paper documents into a firm. Optimizing this operation, integrated with the DMS, is the tipping point for becoming a Paper2Digital® Law Firm.

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Digital Records Room

RECORDS SCANNING MASTERY

The Airmail2 Digital Records Room builds a digitization project to convert paper records for storage in the document management system, so that firms can downsize their office real estate footprint, and deliver requested files digitally for home office and distributed workers.

DocSolid’s Airmail2 software and consulting enable productive digitization projects, and to cut off the flow to offsite storage for closed matters. The Airmail2 software is DMS and RMS aware to facilitate profiling, image filing and process management, but operators do not require a DMS login. This secures the project and enables various strategies for outsourced labor. Built-in quality controls enable confident shredding.

The file room is the last major repository of paper documents in a law firm office. Digitizing this inefficient collection of paper and organizing it in the DMS is crucial for new normal operations.

The Paper2Digital Law Firm

COMPLETE SOLUTION = MAXIMUM RESULTS

Adopting DocSolid’s entire Postmark software platform as a complete suite provides the largest return on investment and makes a complete Paper2Digital Transformation possible. Deploying firm-wide helps advance the firm’s less-paper initiatives and drives adoption of the document management system. The Paper2Digital Consulting engagement is extensive, to meet the varied workflow and integration needs of a larger deployment. DocSolid’s consulting extends into broad aspects of the project. DocSolid’s leadership team and our depth of Paper2Digital experience contributes unique value for your firm.

Our patented methods provide law firms with a comprehensive scanning, printing and shredding framework that reduces the costs, risks and inefficiencies of paper records.

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Paper2Digital Pilot

PILOT: PROVEN TO PERFORM

A practical starting point for law firms to begin a Paper2Digital Transformation often starts with a pilot first. A pilot project will typically deploy the Postmark software with an audience of users at one selected office location, or for a single practice across several locations. There is a specified time frame and scope of work defined just for the pilot office(s). The conclusion of a successful pilot establishes the basis for a successful rollout. DocSolid’s Paper2Digital Consulting helps build a pilot framework tailored for your law firm.

Digital Move-in

DO NOT MOVE PAPER RECORDS OR RECREATE THE FILE ROOM BURDEN IN YOUR NEW OFFICE SPACE.

When a law firm prepares for an office move, moving the existing paper records is undesirable. And with reduced floor space in the new office, a day-forward Paper2Digital solution needs to be operating. A Postmark Scan solution works in tandem with a law firm’s existing DMS to tackle this problem. DocSolid’s consulting helps set up this operation.

The office move can also be good timing for a firm to purchase Postmark because it fits well within the overall office move project.

Pro tip: Don’t wait. We have helped many law firms eliminate entire file rooms in anticipation of a move. As you would expect, the physical processing takes time and allocated labor. If there is a move anywhere on your 2-year horizon for your law firm, contact us sooner than later. You’ll be glad you did.

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Scanning Equipment Replacement

FREEDOM OF CHOICE

When the time comes for your firm to refresh your copier/MFD fleet, or to issue an RFP for a new facilities management contract, do not miss this opportunity to get Postmark purchased as a bundled scanning solution.

How can Postmark improve our law firm’s FM contract renewal?

Hardware embedded scanning systems can make it very difficult to switch, but DocSolid is a game-changer because Postmark Scan and Scanback work with any MFD hardware you prefer and your facilities management (FM) company can operate the solution. It’s easy to get a Postmark proposal included in your next FM contract and select vendors are DocSolid Partners. Once your law firm is using Postmark, you will always have the flexibility to choose different equipment or better pricing.

Imagine tightly integrated scanning to your DMS. No MFD logins or typing, press one button, scan stacks, and no more bundled scantraptions! Update your firm’s Paper2Digital solution as part of the MFD or FM contract.