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How It Works
- After selecting a Deliver To in the Airmail2 software program, a Postmark stamp is placed on the first page of the paper document, tagging it with a unique barcode.
- Stamped documents can be scanned in stacks.
- Airmail2 reads the instructions for each barcode, directing the digital documents into a recipient’s destination folder in the document management system.
Airmail2 delivers Daily Mail and Document Requests into the DMS.
Digital Mailroom Design
Daily mail is mission critical because it contains client information that is confidential and time-sensitive. Airmail2 is essential for keeping attorneys and legal staff productive wherever they work.
Airmail2 has been engineered to address this need because it cannot be met by simply adapting an existing scanning system. For example, the simple user interface has just one required field and batch work processes enable clerical operators to work productively, with minimal training, and without password access to the DMS. Automated quality controls and the remote help desk provide operational integrity. Unsecure scan-to-email and complicated multi-function copier interfaces are avoided. A zero footprint deployment allows for a rapid, multi-office start-up.
DocSolid delivers Airmail2 with customized Paper2Digital consulting, to match the distinct requirements of each client. The software can be deployed on premise or in the cloud.
Airmail2 Benefits
Airmail2 provides secure, digital delivery of daily mail to lawyers and staff working from home, in office or remote. Scanned documents are delivered into the DMS folder designated for the recipient(s). Workflows are configurable in the software to deliver different types of mail to different destinations.
Design productive, secure workflows that eliminate unnamed PDF attachments and prevent cybersecurity problems. The typical scan-to-email approach puts confidential client information at risk and undermines information governance policies.
Airmail2 Advantages
Airmail2 Advantages
Productivity
Break up the work for process efficiency
Fast, assisted indexing
Scan stacks
Easy operation for use in all office locations
Adjusts to variable staffing conditions
Security
Does not rely on scan-to-email
Uses existing DMS security and Active Directory
Operators don’t require DMS logins
Reliability
Scan job prioritization
Robust, scalable image processing
Help desk software
Built on proven scan platform
Universal Design
Pre-built DMS integrations
Use any model multi-function copier or dedicated scanners
Active Directory synchronization for profiling
Quality Controls
QC software with integrated workflows
Paper disposition
Veritag® tracks every document with automated alerts
Reporting
Simple Operation
Simple, single process for delivering files or mail
Easy user interface optimizes repetitive steps
Supplies facilitate the work
Rapid Deployment
Hosted Cloud – Microsoft Azure
Ready-made DMS integrations
DocSolid Expertise
Paper2Digital Consulting
Law firm focus and expertise