DocSolid Partnerships with Facilities Management Companies Yield New Clients in Early 2012

PHOENIX – June 26, 2012 – DocSolid, a leader in document scanning solutions for the legal market, today announced that collaborations with facilities management partners Canon, Ricoh, DTI, Pitney Bowes, and GLC Business Services have recently resulted in new law firm clients for the company. Each law firm selected KwikTag Legal in order to optimize enterprise scanning and integrate scanning activities with facilities management services.

As more and more law firms strive to reduce paper filing costs and inefficiencies, firm-wide scanning is becoming a priority. KwikTag Legal, an enterprise scan capture solution, combines simplicity and productivity for managing incoming paper documents digitally. KwikTag Legal enables integrated profiling-scanning with document management and practice management software, batch scanning at any scan device, records policy application and paper retirement strategies. Facilities management companies can fill the labor and expertise gap for production scanning, quality assurance, records compliance and paper retirement services.

“The paper-related roles that facilities management companies traditionally provided us – such as copying, custom printing and mail distribution – are diminishing in our firm as we produce less paper,” said Mike Shannon, CIO of Dechert, LLP. “When Dechert set a course to eliminate the firm’s costs and dependencies on paper records, KwikTag Legal gave us the scanning technology platform and DTI gave us the managed staffing to get the work done.”

“KwikTag Legal’s patented capture method sparks aggressive enterprise scanning ambitions,” said Steve Irons, president of DocSolid. “Separating profiling from scanning work, managing paper inventory and logistics, bulk scanning, automatic post-scan audit tools, quality controls, and applied records policy are made into structured and efficient workflows that can be performed by facilities management staff. KwikTag Legal turns on the scanning grid, and the facilities management company can operate the system.”

“We now have several law firm clients who are serious about reducing the costs and drag of paper files by scanning using KwikTag Legal integrated to their document management solutions (DMS),” said John Hayes, COO of GLC Business Services, a facilities management company that has optimized its integrated scanning services with KwikTag Legal. “KwikTag is easy to implement and use and GLC scanning services are working in the front office to scan in-bound paper to the DMS and also in Records for a variety of paper-to-image storage strategies.”

Under the facilities management model, KwikTag Legal law firm users profile incoming paper documents directly into their document management solution, and tag the document with a KwikTag bar code label. Tagged paper documents are placed into a folding out basket called a KwikBasket. KwikBaskets are picked up for scanning by the facilities management company. Immediately after scanning, images are available from the document management or practice management system. The firm can use its facilities management service provider to operate the KwikTag Legal system, performing system administration and back room activities such as bulk scanning, backfile conversions, quality controls, and paper retirement.

To learn more about KwikTag Legal, visit https://www.docsolid.com/solutions/postmark-scan.

To download the release click: DocSolid – Facilities Management press release

About DocSolid

DocSolid creates, sells and supports scanning and document imaging solutions for the legal market, managed print services, and the corporate enterprise. These patented solutions are enterprise-level implementations that streamline paper-burdened business activities and integrate with line-of-business software. DocSolid integrates with leading legal industry solutions, including Autonomy iManage, Open Text, Worldox, Thomson Elite and Aderant. DocSolid represents the industry’s most experienced team of capture experts and serves thousands of worldwide users. Advancing simple, productive ways for clients to do more with less paper™, DocSolid connects people, process and documents. More information about DocSolid, including solution demos, is available at www.docsolid.com.



Michael Herzog
Author: Michael Herzog

Marketing Director at DocSolid. Professional storyteller and wordsmith. Producer of creative content and business video for legal tech. UX/CX innovator.