DocSolid White Paper “Law Offices Get Smaller, Records Rooms Get Digital”
PHOENIX, AZ – (July 14, 2021) – DocSolid, the legal technology experts for enterprise scanning, workflow and paper reduction solutions, announces the white paper, “Law Offices Get Smaller, Records Rooms Get Digital,” is now available. Law firms are facing a tremendous opportunity to reduce real estate, but paper-based records rooms are an obstacle to this. DocSolid’s VP of Customer Success, David Guilbault, helps law firms understand how to eliminate their paper-based records rooms in this free, white paper available here.
Real estate is the second biggest expense for a law firm. As firms strategize real estate compression plans, eliminating floor space required for records rooms and ad hoc paper file storage is key. Not only that, but the new hybrid workforce of in-house and at-home attorneys cannot be supported securely or efficiently when records room workflows are paper-based.
The DocSolid white paper, “Law Offices Get Smaller, Records Rooms Get Digital” outlines a digital records room strategy and implementation plan. A digital records room is a firm-wide system of software, workflow and services, to digitize paper records to the DMS (including iManage or NetDocuments), replacing paper file rooms.
Jamie Blomquist, CIO at Maslon, comments: “There are essentially three use cases for transitioning to a Digital Records Room: reduce costs by reducing the footprint of paper so we can optimize our office space for higher value work; improve productivity and help attorneys have anywhere access to their files; and lastly, driving our paper files into one centralized DMS file helps us govern and reduce risk better.”
The white paper includes insights from information governance and records professionals and details IG and security requirements for a best practice digital records room such as:
Tight DMS / RMS integration with leading industry platforms such as iManage, NetDocuments and FileTrail
Vendor DMS expertise and solution flexibility so that a firm’s DMS customizations can be accommodated
In-house and outsourced staff empowered with DMS profiling-scanning capability without DMS logins
Enterprise software that matches a firm’s security regime
Avoidance of scan-to-email attachments or new operating repositories
Built-in auditing of the overall capture process, down to the document level
Paper document disposition-retention-shredding built into the process
Ability to segregate processes for confidential content e.g., HR documents
“Information governance professionals have long advocated for electronic records. Previously this was driven by the governance and security of sensitive client information. Now, the business case of real estate reduction has transformed this desire into a necessity. We are thrilled to provide the technology enabling this vital operation and helping our customers achieve success,” adds David Guilbault, VP of Customer Success at DocSolid.
For more information about the DocSolid white paper, “Law Firms Get Smaller, Records Rooms Get Digital” go here.
DocSolid Announces “7 Reasons to Upgrade to a Digital Mailroom Operation” White Paper Now Available
PHOENIX, AZ – (February 23, 2021) – DocSolid, the legal technology experts for enterprise scanning, workflow and paper reduction solutions, announces the white paper, “7 Reasons to Upgrade to a Digital Mailroom Operation,” is now available. Complimentary access is provided here.
With a distributed workforce, law firms have specific, critical needs for digital delivery of legal mail, specifically DMS integration, efficiency, reliability and security. As the “New Normal: becomes the “Normal Now,” law firms must migrate to sustainable, digital solutions.
Airmail2 by DocSolid is engineered from the ground up to solve the productivity and information security requirements of law firms by providing direct delivery of postal mail to the firm’s document management system (DMS), where sensitive information can be protected and governed by the DMS best practices.
The industry white paper, “7 Reasons to Upgrade to a Digital Mailroom Operation,” highlights include:
Airmail2 by DocSolid enables clerical operators with minimal training and without login access to the DMS to scan, QC, and directly deliver postal mail in electronic form to the firm’s DMS of choice. DocSolid’s Airmail2 Digital Mailroom provides:
Self-adhesive barcoded Postmark stamps offer a familiar postal mail metaphor to simplify the work and enable scanning stacks of mail all at once. Supplied in 100 ct. rolls.
Scanned mail delivery to iManage and other DMS systems
DMS matter lookups when full profiling is required
Mapped mail delivery to attorneys and legal assistants with automated notifications
Batch workflows for productive alignment with legal office staffing resources
Internet hosted or on-premise deployment
“As law firms transition from crisis management to long-term solutions for the Normal Now, a crafted Digital Mailroom is essential. Inbound legal mail needs to get in the DMS, not the email system where it is delayed and exposed. We’re pleased to offer this guide to the industry to help them with this critical transformation,” said Steve Irons, CEO of DocSolid.
Sterne Kessler Adopts DocSolid® Airmail2® Suite: Digital Mailroom and Digital Records Room for iManage Work 10
PHOENIX, AZ – (February 3, 2021) – DocSolid, the legal technology experts for enterprise scanning, workflow and paper reduction solutions, announces NLJ 500 firm, Sterne Kessler Goldstein & Fox has implemented the Airmail2 Digital Mailroom and companion Digital Records Room for direct delivery of daily mail and matter files to the firm’s document management system, iManage Work 10.
Productivity for both home and in-office workers is a high priority as firms transition from the unexpected challenges of 2020 to the “Normal Now” of 2021. Paper-free workflows and real estate compression strategies are central to this; however, neither remote work nor real estate compression can be achieved without the digital transformation of mailroom and Records Room processes.
DocSolid’s Airmail2 Digital Mail + Records Suite transforms a firm’s paper-based mailroom and Records Room functions into streamlined, digital operations supporting work-from-home and return-to-office strategies. The Airmail2 Suite provides scanned delivery of sensitive and time-dependent mail and file requests via the document management system (DMS), enabling firms to govern, secure, and distribute information efficiently, per policy and individual client guidelines.
“We have re-vamped our scan capture solution set with DocSolid and Airmail2,” said Shawn Mitkowski, CIO at Stern Kessler. “The operational productivity, tight iManage integration, and innovative roadmap of the Airmail2 system drives our firm’s digital transformation.”
“To be efficient, secure and always-on for our clients, Sterne Kessler needs attorneys work-ready at home or back in the office,” said Robert Burger, COO at Stern Kessler. “That means we need to be digital. DocSolid’s new Airmail2 solutions are built for these times, to move paper into our digital processes and disciplines.”
“Sterne Kessler already had sharpened digital ambitions,” said Steve Irons, President of DocSolid. “With our new Airmail2 Suite, they now operate a Digital Mailroom and a Digital Records Room, cranked up in productivity, security and process quality. We’re honored to take the field with them.”
The Airmail2 Digital Mailroom enables clerical operators with minimal training and without login access to the DMS to scan, QC, and directly deliver postal mail in electronic form to the firm’s DMS of choice.
The Airmail2 Digital Records Room builds a digitization project to convert paper records for storage in the document management system, so that firms can downsize their office real estate footprint, and deliver requested files digitally for home workers.
Both systems provide:
Scanned mail and file integration with iManage and other DMS systems
Mapped mail and file delivery to recipients and proxies with custom notifications
DMS matter integration for search, profiling and storage, but operators don’t have DMS logins
Built-in quality controls to ensure confident shredding
Batch workflows for productive and flexible alignment with staffing resources
Simple deployment with Web-based clients, pre-built DMS integrations and universal scan device support
“With Airmail2, sensitive mail information goes from the mailroom directly into NetDocuments, where it is protected and governed by our DMS best practices. And Airmail2 leverages our broader use of the DocSolid Paper2Digital platform, and its integrations with NetDocuments.”
“Airmail2 is DocSolid’s comprehensive solution for the New Normal challenge – to securely, reliably and efficiently deliver legal documents to a distributed workforce and to socially distanced in-house teams. Maslon is overcoming these new workplace challenges with our Digital Mailroom, as well as our companion Paper2Digital solutions to digitize the file room and the broader legal practice.”
“NetDocuments works with our customers to establish efficiency and compliance for legal matters. Airmail2 from DocSolid is an innovative and timely Digital Mailroom solution to extend that strategy to the last major point of entry for legal paper documents, daily mail.”
– Bradlee Duncan, Director of Product Management at NetDocuments
DocSolid’s Airmail2 Digital Mailroom provides:
Scanned mail delivery to NetDocuments and other DMS systems
Mapped digital mail delivery to attorneys and legal assistants with automated notifications
Batched workflows for productive alignment with legal office staffing resources
DMS matter lookups when full profiling is required
Digital Mailroom Direct Delivery to iManage Document Management System
DocSolid, the legal technology experts for enterprise scanning, workflow and paper reduction solutions, announces Am Law 200 firm Stinson LLP, has rolled out Airmail2, the Digital Mailroom solution designed specifically for law firms and the New Normal. Stinson launched Airmail2 in its main office then deployed to its other US-based offices in less than two weeks.
Law firms with their workforce in home offices have specific, critical needs for digital delivery of legal mail. These needs for DMS integration, efficiency and security all persist when the New Normal workforce returns to the main office.
Airmail2 by DocSolid is engineered from the ground up to solve the productivity and compliance requirements of law firms by providing direct delivery of postal mail to the firm’s document management system (DMS), where sensitive information can be protected and governed by the DMS best practices.
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Better scan workflows now span the iManage solution suite
DocSolid’s Postmark brand of Paper2Digital solutions for law firms is tightly integrated with iManage Work 10. Using Postmark Scan, paper documents are pre-profiled in the iManage client application so it is a familiar process for users. This method of structured scanning shifts the work of scanning, quality control and shredding to support staff.
“We are a longtime user of Postmark Scan, and we considered it a necessary component of our company’s transition to iManage Work10,” said Mike O’Meara, Network DMS Administrator at Express Services. “Now we have the entire iManage platform ready to take us into the future, including paper capture with Postmark.”
Postmark Scanback for Simple, Managed Scanning Directly Into iManage or Email
DocSolid, the leader in document scanning, printing and shredding solutions for legal document management systems, today unveiled Postmark Scanback, a simple, universal way to scan paper documents to iManage. DocSolid will show the solution at this year’s iManage ConnectLive user conference in New York. As with all of DocSolid’s iManage-integrated solutions, Scanback is Work10 optimized.
“Our clients need productive capture of inbound paper documents to iManage, so that iManage can serve as the official matter file, without a rogue paper file alternative,” said Matt Hobbs, Managing Director in Duff & Phelps’ Legal Management Consulting practice. “Making scan capture an efficient process is the key, and Scanback achieves that with its simple, easy process.”
Duff & Phelps Legal Management Consulting practice, a global leader in transforming legal operations, and DocSolid, the leader in enterprise scanning and paper reduction solutions for the legal market, have announced that Duff & Phelps is now a DocSolid Premier Partner.
“DocSolid’s Postmark solutions provide easy, productive ways to remove paper documents from legal operations,” said Matt Hobbs, Managing Director in Duff & Phelps’ Legal Management Consulting practice. “They will drive adoption and best practices for the document management system. Several of our engagements will benefit from the Paper2Digital solution as they seek to boost their information lifecycle mastery.”
FULL PRESS RELEASE:
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Adaptive Solutions, a leading national legal technology partner to law firms and corporate legal teams, and DocSolid, the leader in enterprise scanning, workflow and paper reduction solutions for the legal market, are pleased to announce that Adaptive Solutions is now a DocSolid Premier Partner.
PHOENIX, AZ – (October 9, 2018) – DocSolid, the leader in enterprise scanning, workflow and paper reduction solutions for the legal market, has announced the launch of the inaugural DocSolid Box Barometer Survey – the first-ever industrywide survey of paper records practices in law firms. DocSolid’s Box Barometer Survey intends to benchmark paper dependency by capturing a simple metric quantifying the total box count sent to offsite storage in relation to the total number of attorneys.
Paper records are costly, inefficient, increase firms’ exposure to risk and inhibit attorney adoption of the document management system (DMS). Despite this, and decades of DMS technology, law firms still depend on paper records because most attorneys still work with paper records.
The DocSolid Box Barometer Survey will, for the first time, quantify this problem by creating a simple industrywide metric – boxes of documents in storage per attorney– allowing the legal industry to accurately understand the usage of paper documents, and the resulting impacts on profitability, efficiency and security. The results of the Box Barometer Survey will help law firms to quantify the problems perpetuated by their paper records. Participating firms will receive be the Survey results first in the 2019 Box Barometer Report.
Open to participation through October 31, 2018 November 30, 2018, The Box Barometer is a simple, 7-question online survey developed to allow law firms to report their document storage usage data in under ten minutes.