Of all the paper formally filed in a law firm, 57 percent is a printout from the firm’s electronic file in the document management system (DMS).* And that bloated paper matter file would grow another 39 percent if you gathered up all the other DMS-printed paper that is scattered around the firm, on lawyers’ desks, in secretaries’ workstations, and in hallway boxes.
So, if we already have these documents properly stored in the DMS, why do we print, file, store and archive them as paper?
To start, we print because many attorneys like to work with paper. That is why almost all law firms still run enormous paper filing operations. We keep filing, refiling, moving and storing DMS-printed paper documents because the filing staff, and even the attorney, aren’t sure if the corresponding electronic version is in the DMS — and the paper is filed, and the print-file-store-archive cycle continues.
To read the full article as seen in Legal Management Magazine, click here.