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Digital Mailroom Best Practices
for Governance and Security

Free White Paper

Digital Mailroom Best Practices for Governance and Security PDF
  • Digital distribution of daily mail is mission-critical

  • Legal mail must be delivered to the DMS, not as unnamed PDF attachments

  • A Digital Mailroom operation can be transformational

PROBLEM: Sending scanned images of paper mail as email attachments puts client information at risk.

Scanning sensitive client information and sending those documents to the recipient(s) as email attachments increases the firm’s exposure to a variety of security risks. It also impedes process integrity and undermines a firm’s information governance.

This white paper identifies those vulnerabilities and contrasts what a best practice solution looks like. A properly designed digital mailroom helps the firm secure and govern client information while improving productivity at the same time.

Key Points

  • Security risks and process challengesEmail Danger Icon
  • Imperatives for mailroom information governance
  • New mailroom design for both in-office and remote work

Customer Success

DocSolid® Airmail2® Selected as Digital Mailroom by Maslon LLP, for Direct Delivery of Daily Mail to NetDocuments

“With Airmail2, sensitive mail information goes from the mailroom directly into NetDocuments, where it is protected and governed by our DMS best practices. And Airmail2 leverages our broader use of the DocSolid Paper2Digital platform, and its integrations with NetDocuments.”

– Jamie Blomquist, CIO Maslon

Customer Success

Stinson Deploys DocSolid® Airmail2® Digital Mailroom for Direct Delivery to iManage Document Management System

Inbound legal mail needs to get in the DMS, not the email system where it is delayed and exposed. Airmail2 is a digital pivot into the times ahead.”

– Steve Irons, President DocSolid

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Secure digital delivery of daily legal mail with direct-to-DMS integrations

iManage or NetDocuments