Digital Post Room Intro
How It Works
- After selecting a Deliver To in the Airmail2 software program, a Postmark stamp is placed on the first page of the paper document, tagging it with a unique barcode.
- Stamped documents can be scanned in stacks.
- Airmail2 reads the instructions for each barcode, directing the digital documents into a recipient’s destination folder in the document management system.
INTEGRATIONS
Digital Post Room Design
The daily post is mission critical because it contains client information that is confidential and time sensitive. Airmail2 is essential for keeping a hybrid workplace productive and secure.
Airmail2 has been engineered to address this need and has evolved to become the standard for a best practice Digital Post Room solution. For example, the simple user interface has just one required field. The integrated Active Directory lookup is location aware for multiple offices. Batch work creates assembly line efficiencies that make clerical operators more productive, with minimal training, and without password access to the document management system. Barcoded stamps connect the digital document to the physical paper for proper information governance. Automated quality controls and the remote help desk provide operational integrity.
Unsecure scan-to-email and complicated multi-function copier interfaces are avoided.
A zero footprint deployment allows for a rapid, multi-office rollout.
Each new system is deployed with DocSolid’s Paper2Digital® consulting as a fixed-fee engagement to configure Airmail2 system options and workflows according to the distinct requirements of each client. Airmail2 uses certified integrations for iManage, NetDocuments, Google Drive, Microsoft OneDrive, OpenText eDOCS and other document repositories.
Airmail2 Benefits
Airmail2 provides secure, digital delivery of daily post to solicitors and staff working from home, in office or remote. Each scanned post item gets delivered digitally into a folder designated for the recipient(s). Workflows are configurable in the software to deliver different types of mail to different destinations.
Design productive, secure workflows that eliminate unnamed PDF attachments and prevent cybersecurity problems. The typical scan-to-email-PDF approach puts confidential client information at risk and undermines information governance policies.
Airmail2 Advantages
Airmail2 Advantages