Yearly Archives: 2014

16 10, 2014

DocSolid Presents ‘Scanning v Storing’ Study at ARMA NYC

2018-06-28T00:12:16-07:00October 16th, 2014|Press Releases|

DocSolid and it’s customer Baker & McKenzie are presenting at ARMA New York City on October 22. The topic is ‘Scanning v Storing: Firms Have a Choice.’ DocSolid will present its provocative study on the topic, and Baker & McKenzie will present a case study on its successes.

[pdf-embedder url=”https://www.docsolid.com/wp-content/uploads/2014/10/DocSolid-Announces-ARMA-NYC-FINAL.pdf” title=”DocSolid Presentation to ARMA NYC on October 22″]

 

1 10, 2014

ILTA 2020 Peer to Peer Issue Features Scan v Store Study

2018-07-11T17:05:01-07:00October 1st, 2014|White Papers and Articles|

ILTA’s 2020 Peer to Peer issue featured an excerpt from Scan v Store White Paper.

[pdf-embedder url=”https://www.docsolid.com/wp-content/uploads/2014/10/Scan-v-Store-whitepaper-exerpt-peertopeerlaw2020.pdf” title=”Scan v Store whitepaper exerpt – peertopeerlaw2020″]

 

[pdf-embedder url=”https://www.docsolid.com/wp-content/uploads/2014/01/Scan-v-Store-White-Paper-v-1.pdf” title=”Scan v Store White Paper v 1″]

12 08, 2014

DocSolid Powers the Paper-to-Digital Law Firm with New Consultancy

2019-02-27T17:19:29-07:00August 12th, 2014|Press Releases|

FOR IMMEDIATE RELEASE DocSolid Powers the Paper-to-Digital Law Firm with New Consultancy at ILTA  Fortified by recent investment, DocSolid’s new consultancy practice, launching at ILTA, delivers paper-to-digital transformation advisory services PHOENIX, AZ (August 13, 2014) – DocSolid, a leader in enterprise document scanning solutions for the legal market, today announces its new, Paper-to-Digital Law Firm consultancy service, designed to power the paper-to-digital transformation law firms seek. DocSolid is exhibiting at booth #101 at the ILTA Annual Conference in Nashville this August 17-22.

Even though the costs and inefficiencies of paper records are an obvious strain on the law firm business model, law firms struggle with less-paper initiatives for one key reason:  about half of today’s attorneys would still prefer to work with paper, even if the entire file is digitally available from the DMS. (more…)

12 08, 2014

DocSolid Releases KwikTag QC, Quality Controls to Enable Post-Scan Shredding

2019-02-27T17:19:39-07:00August 12th, 2014|Press Releases|

FOR IMMEDIATE RELEASE

 DocSolid Releases KwikTag QC at ILTA, Locking in the Last Key Step in Best Practice Scanning

KwikTag QC gives us process closure, so that we can get rid of the paper after scanning,”

 PHOENIX, AZ (August 13, 2014) – DocSolid, a leader in enterprise document scanning solutions for the legal market, today announces the release of KwikTag QC (Quality Control) which enables secure shredding of documents per law firm retention-destruction policy.  DocSolid will be showcasing KwikTag QC at booth #101 at the ILTA Annual Conference in Nashville this August 17-22.

(more…)

15 07, 2014

DocSolid Releases Mailman 2.0

2019-02-27T17:19:49-07:00July 15th, 2014|Press Releases|

FOR IMMEDIATE RELEASE
DocSolid Releases Mailman 2.0 – Advanced Enterprise Image Processing with Cloud Connectivity
Next Gen Image Processing Engine Boosts Firm-Wide Best Practice Scanning Based on the KwikTag® Legal Platform

PHOENIX, AZ (July 15, 2014) – DocSolid, a leader in enterprise document scanning solutions for the legal market, today announces its Mailman 2.0 release, marking a significant generational evolution of the KwikTag® Legal document scanning platform for law firms including cloud connectivity, increased image throughput and efficiencies, and substantive OCR improvements.
(more…)

8 05, 2014

Keys for Firm-wide, Best Practice Scanning

2019-02-27T17:20:03-07:00May 8th, 2014|Paper2Digital Blog, Steve's Blog|

Recently we collaborated with a consulting group to document keys we identify for a successful, firm-wide, best-practice scanning solution. Here goes:

  1. Attorneys, Paralegals and Secretaries should be able to get a paper document profiled, scanned and QC’d without leaving their desk.
    • The division of work involved should optimize process integrity, productivity and labor costs
    • Alternatively, for immediate jobs they should have a simple method to do this entire job by themselves
  2. Enable use of all existing scan devices as scanning on-ramps, including all makes/models of existing or new mfp’s, copiers and scanners.
    • No proprietary (built into the machine hardware) scanning process
    • Simple user interface at the device – as few buttons as possible to complete a scan job
  3. Integrate with Accounting as well as DMS scanning, and integration with other firm workflow and repository and business software. This allows support of a single scan platform for DMS, Accounting and other firm needs.
    • The system helps manage disposition of paper documents after scanning. This enables paper retention or destruction.
    • Set custom, document-based disposition, or apply standard post-scanning disposition for all paper documents entering the system. Disposition is customized to the firm’s policy, and applied on a per document basis during profiling.
  4. Optimize productivity and throughput for the overall process.
    • Division of labor applies to the work (profiling, scanning, QC)  and enables match up of required skills or lowered labor costs, while ensuring optimal throughput
    • Scanning and process QC can be performed by Records, or the FM, or skilled staff
    • Scanning can be done in stacks
    • Profiling is done from existing DMS and Accounting screens
    • Users have the simplest possible way to get the work done
  5. Quality Control (QC) is integrated in the capture software and workflows, with automatic and custom audits and reports. QC affirms:
    • The document was captured
    • All pages got scanned
    • Image quality is good
    • Image file was written to the DMS
    • Paper document disposition is applied
    • Accountability and audit of the process
31 01, 2014

Scan v Store for Law Firms – Study and Whitepaper

2021-10-29T13:35:54-07:00January 31st, 2014|Steve's Blog|

The thinking that  ‘it is cheaper to store paper records than it is to scan them’ is misguided, simplistic, and just plain wrong. As our study shows, the comparative hard costs of scanning and storing are close enough to consider the choice, and give weight to the digital advantages of scanning. Most firms today are looking to reduce the costs of paper records storage, and this study’s findings provide a framework to quantify your paper storage costs, and consider the digital options.

DocSolid worked with Records and Technology executives (the Working Group) from nine large law firms, to quantify the full cost of records storage, to bring the storage cost and contents model down to the box level, and to compare a production scanning operation that would substantially eliminate the flow of paper to offsite records storage. DocSolid called this a ‘Common Sensium’ to distinguish the project from an academic study with a definitive finding. Instead, this study developed a framework to guide a firm through its own analysis of the topic. There are variables and estimates in the data templates employed, and the soft benefit considerations are as important as the hard cost conclusions. Yet the study succeeds in establishing a usable decision framework for any firm to apply to its own unique data and situations.

DocSolid PDFREAD FULL STUDY:
https://www.docsolid.com/wp-content/uploads/2014/01/Scan-v-Store-White-Paper-v-1.pdf

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