Firms must close the gap between digital and physical files in order to reduce paper management costs, meet information governance and security standards, and enable attorneys to be more mobile and productive. The right legal document management scanning solution is essential to this process.

However, too many firms are still paying for and using weak scanning software built into their equipment contracts rather than a strong, specialized solution that truly meets the needs.

In Legaltech News, DocSolid President Steve Irons weighs in with 3 essential tips for replacing your casual, copier-based scanning with a serious, enterprise solution. To read the article in Legaltech News, click here.

Legal Tech 3 Tips For Scanning

By Lynette Harris, Anderson, McPharlin & Conners, Legaltech News

When I joined the Los Angeles-based civil litigation defense firm Anderson McPharlin & Conners in 2012, I was committed to bring immediate, added value. The firm faced an office relocation in January 2015 and was assessing space utilization. The cost of storing records, both on and offsite, were specific targets. The firm needed to eventually eliminate both costs and find a paperless office solution. I believed that a digital initiative could address many of the firm’s challenges.

We were paying $1,500 per month in offsite records and that cost was continuously increasing. On the one hand, there was significant room for improving our management of sending boxes offsite. We had a retention schedule in place, but no one was managing it. The firm was also paying $1,200 per month for an onsite storage space that didn’t match our needs. I was tasked with eliminating records storage boxes as part of the relocation. I was faced with hundreds of boxes and no formal records management software.

I knew I wanted to move the firm to a paperless future. Doing so was a complex process. However, in retrospect, it came down to four simple steps.

4 Ways Quickly Master Digital Document Storage

This ILTA white paper: Paper2Digital Master Plan outlines how law firms can move to a digital record management system.

Keeping paper records is a major expense, and a relentless cause of inefficiency and risk. About half of all attorneys still prefer to work with paper, so most law firms continue to accept the precedent of files, folders, boxes, file rooms, and offsite records storage. We need to fix this. We need a fully digital matter file. We need a plan to get there. This white paper provides guidance for that plan.

Paper to Digital Master Plan

This White Paper outlines a plan for a law firm’s Paper2Digital transformation. Keeping paper records is a major expense, and a relentless cause of inefficiency and risk. About half of all attorneys still prefer to work with paper, so most law firms continue to accept the precedent of files, folders, boxes, file rooms, and offsite records storage. We need to fix this. We need a fully digital matter file. We need a plan to get there. This whitepaper provides guidance for that plan.

Paper to Digital Law Firm Master Plan