11 07, 2023

Copy+Paste Email Campaign DRR 1

Michael Herzog2023-09-15T14:12:47-07:00July 11th, 2023|Copy+Paste Template, Resources|

SUBJECT LINE: Productivity Tip – Airmail2 Digital Records Room

Check the first and last page, and only thumb through the middle.

QC is looking for 95+ % accuracy with lightning speed. This is accomplished by comparing the first page and last page of the physical document to be verified. The QC operator can quickly scroll through the page thumbnails until reaching the last page of the document to verify it. While doing this, they are looking for pages that are too light, too dark, partially scanned or oriented wrong.

“Our experience over the years confirms this method achieves the desired result of catching scan errors with a minimal amount of time spent on each document.”

– Eric Lynn, Paper2Digital^® Consultant.

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14 07, 2023

Copy+Paste Email Campaign DRR 2

Michael Herzog2023-09-15T13:15:14-07:00July 14th, 2023|Copy+Paste Template, Resources|

SUBJECT LINE: Success Story – Airmail2 Digital Records Room

Customer Success

Airmail2 is about enabling more productive batch work and keeping the physical work of scanning in a routine where a group of items are all done together in the same step.

Profile >> Scan Stacks >> QC >> Retain | Shred >>

To extend this further, one of DocSolid’s customers leveraged family members of their employees for summer help to get a large part of a backfile project done. They identified a large group of closed or closing matters that had to be scanned. First, they labeled all the boxes and came up with a naming convention based on what was already in the Records Management System. For 8 weeks during the summer, college age and high school seniors related to the firm’s employees were trained to profile, scan and QC the boxes of records. The result? With about a dozen of those temp staffers, the team digitized over a million pages of paper records. One big ‘batch’ of work increased productivity, improved office space utilization and reduced risk for the firm… With zero time taken away from the firm’s full-time employees.

“Making the simple complicated is commonplace; making the complicated simple, awesomely simple, that’s creativity.”

– Charles Mingus

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14 07, 2023

Copy+Paste Email Campaign DRR 3

Michael Herzog2023-09-18T11:02:33-07:00July 14th, 2023|Copy+Paste Template, Resources|

SUBJECT LINE: Change for the better with Airmail2

Best Practices

For Records Managers, the requirements are to clear the clutter and capture the true documents as early as possible in the digital matter file. The requirement to retain a physical document are rare, (wet signatures, regulatory compliance, etc.). Once-and-done is the name of the game for records and retention compliance. Good policies enable post-scan shredding to be done confidently on a consistent regimen. With Airmail2 quality controls, Information Governance (IG) staff can focus on efficiency.

Optimizing a Digital Mailroom

Provide examples how to correctly identify and profile documents
Training on naming conventions
IG policy refinements
Exceptions to the firm’s scan and shred policy

Requirements include the ability to direct scanned documents to the intended destination folder in the DMS. Define standards for profiling repetitive doc types to make users more efficient.

“Geeks are people who love something so much that all the details matter.”

– Marissa Mayer

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11 08, 2025

DocSolid Announces AI-Assisted Digital Mail to Help Attorneys Prioritize and Process Inbound Mail

Dylan Patterson2025-08-07T14:36:23-07:00August 11th, 2025|Featured, Press Releases|

DocSolid Announces AI-Assisted Digital Mail to Help Attorneys Prioritize and Process Inbound Mail

FOR IMMEDIATE RELEASE

Phoenix, Arizona — August 11, 2025 – DocSolid, the leader in cloud-based digital mail and records management, today announced the launch of AI-Powered Notification Summaries for its Airmail2^® Digital Mailroom platform. The new feature uses Microsoft Azure AI Language to generate intelligent summaries of scanned mail, helping attorneys and staff instantly assess the content and priority of their incoming correspondence.

As law firms and corporate law departments continue to operate across hybrid environments, fast, secure access to daily mail remains essential. Airmail2 delivers scanned mail directly into each recipient’s designated DMS folder, including iManage or NetDocuments. Now, the email notification includes a brief, AI-generated summary alongside the document sender, date/time, number of pages, and a thumbnail of the first page. This added layer of insight empowers attorneys to act faster and smarter.

“Adding AI-powered summaries makes Airmail2 notifications about inbound mail smarter and more efficient,” said Steve Irons, President of DocSolid. “We’re not just delivering digital mail—we’re delivering useful context for downstream work. This is our first roadmap step using AI in our cloud-based digitization platform, to help law firms eliminate paper, reduce risk, and improve productivity in the hybrid workplace.”

Key features of Airmail2 AI-Powered Notification Summaries:

AI-generated document summaries added to email notifications
Powered by Microsoft Azure AI Language using abstractive summarization
Microsoft Azure AI Language does not retain any customer information
Summaries include sender, timestamp, page count, and first-page thumbnail
Digitized mail data is encrypted in transit and at rest; and not stored beyond firm’s private cloud
Retention controlled by the customer — summaries apply governance settings
Improves triage and prioritization for attorneys working in hybrid environments
Supports compliance and productivity goals by reducing manual review time

Airmail2 AI-Powered Notification Summaries are generated using abstractive summarization, which produces new, concise descriptions rather than copying content directly. Summaries and corresponding images are encrypted, managed privately within the firm’s Airmail2 Cloud instance and retained according to the customer’s own data governance policies.

This feature is available immediately to Airmail2 Digital Mailroom customers operating in the Airmail2 Cloud environment. To see a live demo or learn more, visit www.docsolid.com.

About DocSolid^®
DocSolid is the leader in cloud-based digital mail and records management for law firms. Its patented Airmail2^® Cloud solutions integrate seamlessly with industry-leading document management systems—including iManage, NetDocuments, and SharePoint—to eliminate paper-based workflows, enhance security and compliance, and improve efficiency in the hybrid workplace. Built on Microsoft Azure and backed by SOC 2 Type 2 certification, DocSolid ensures firms can seamlessly digitize, govern, and manage inbound mail and records with enterprise-grade security and zero on-premises IT burden.

For more information, visit www.docsolid.com.

Download Press Release PDF

4 08, 2025

DocSolid and ECFX Partner to Automate Paper and Electronic Court Notices for Law Firms

Dylan Patterson2025-07-31T12:54:14-07:00August 4th, 2025|Featured, Press Releases|

DocSolid and ECFX Partner to Automate Paper and Electronic Court Notices for Law Firms

FOR IMMEDIATE RELEASE

Phoenix, Arizona — August 4, 2025 – DocSolid, the leader in cloud-based digital mail and records management, and ECFX, the premier provider of automated electronic court notice processing, today announced a strategic technology partnership to deliver seamless automation of both paper and electronic court notice processing—integrated directly into firms’ document management systems (DMS), including iManage and NetDocuments. Connecting DocSolid’s Airmail2^® Cloud Digital Mailroom with ECFX Notice creates the industry’s first end-to-end automation for court notice management across both paper and digital channels.

Law firms are inundated by thousands of court notices annually—some arriving electronically and others still delivered in paper form. Manually processing these notices is inefficient, error-prone, and labor-intensive, consuming hundreds of staff hours and introducing risks of missed deadlines, poor compliance, and staff burnout. Fragmented workflows between email and paper notices further compound the challenge, especially for firms operating in hybrid or multi-office environments.

The DocSolid–ECFX integration solves this challenge by connecting DocSolid’s Airmail2^® Digital Mailroom with ECFX Notice. Firms can now securely digitize inbound paper notices with Airmail2, trigger ECFX’s advanced parsing, alerts and distribution, and deliver properly named, routed, and filed notices into the DMS automatically —without manual handling or risk of error. The result: a unified, automated court notice workflow that saves time, reduces risk, and supports hybrid legal teams.

“Firms don’t need more mailroom disruption—they need better workflows,” said Steve Irons, President of DocSolid. “By combining Airmail2 with ECFX Notice, we’re delivering a ‘combo platter’—a single, integrated solution that closes the gap between paper and electronic notices. It’s the smart way to reduce risk, cut costs, and govern court communications in today’s law firm.”

“ECFX Notice automates what matters most: getting critical court documents to the right people at the right time,” said Dan O’Day, CEO and Co-Founder of ECFX. “Partnering with DocSolid adds the missing piece—paper notices—and completes the automation picture. This solution is about more than efficiency; it’s about protecting law firms and empowering their people.”

ECFX is sponsoring and exhibiting at ILTACON at booth #1422. To Learn more and book a meeting with ECFX at ILTACON, go here. To learn more and book a meeting with DocSolid, go here.

About DocSolid^®
DocSolid is the leader in cloud-based digital mail and records management for law firms. Its patented Airmail2^® Cloud solutions integrate seamlessly with industry-leading document management systems—including iManage, NetDocuments, and SharePoint—to eliminate paper-based workflows, enhance security and compliance, and improve efficiency in the hybrid workplace. Built on Microsoft Azure and backed by SOC 2 Type 2 certification, DocSolid ensures firms can seamlessly digitize, govern, and manage inbound mail and records with enterprise-grade security and zero on-premises IT burden.

For more information, visit www.docsolid.com.

About ECFX^®
ECFX is the leading provider of electronic court filing notice management solutions for law firms. The company’s state-of-the-art SaaS solution, ECFX Notice, automates the downloading, distribution, and storage of court documents in ECF notices for both State and Federal courts – saving time, enhancing efficiency, reducing risk, and providing valuable insights into firm ECF metrics. ECFX is dedicated to innovation and excellence, ensuring the highest standards of security and service for its clients.

For more information, visit www.goecfx.com.

Download Press Release PDF

21 07, 2025

DocSolid and Forrest Solutions Partner to Deliver Best-In-Class, Managed Digital Mailroom Solution

Dylan Patterson2025-07-22T12:20:19-07:00July 21st, 2025|Featured, Press Releases|

DocSolid and Forrest Solutions Partner to Deliver Best-In-Class, Managed Digital Mailroom Solution & Hybrid Workplaces

FOR IMMEDIATE RELEASE

Phoenix, Arizona — July 21, 2025 – DocSolid, the leader in cloud-based digital mail and records management, and Forrest Solutions, the premier onsite outsourcing provider for professional services firms, today announced a strategic partnership to deliver a managed, best-in-class digital mailroom solution.

As organizations accelerate their digital transformation and hybrid work initiatives, the traditional mailroom has emerged as a high-impact opportunity for modernization. This new partnership brings together DocSolid’s patented Airmail2^® digital mail platform with Forrest Solutions’ onsite mailroom staffing expertise—creating a standardized, fully integrated solution that optimizes and governs mailroom operations across all office locations.

“Organizations need to move beyond paper—but they can’t do it with software alone. You also need expertise-driven professionals executing at the point of service. That’s why this partnership works: Forrest Solutions brings the people, and DocSolid brings the technology platform,” said Steve Irons, President of DocSolid. “Together, we’re delivering a powerful, secure, standardized digital mailroom solution—fully integrated with the customer’s environment, expertly staffed, and ready to scale.”

This collaboration makes Forrest Solutions the first onsite outsourcing provider to standardize digital mailroom technology and operations across its client base —powered exclusively by DocSolid’s Airmail2® Cloud technology. The result is a seamless human-technology integration model that ensures:

• Fast, secure, and compliant digital delivery of inbound mail
• Elimination of physical paper workflows
• Support for hybrid professionals, remote staff, and modern workplace strategies
• A consistent, scalable digital mailroom standard across the enterprise

“This partnership positions Forrest Solutions to offer a fully integrated digital mailroom across our entire client base,” said Anthony Davies, Chief Revenue Officer of Forrest Solutions. “DocSolid’s move to a cloud-based platform has significantly enhanced digital mail service delivery—making it faster, easier, and more affordable for our clients. We’re proud to partner with DocSolid to help organizations streamline operations, reduce risk, and enable the modern hybrid workplace.”

The joint solution is already live across several Am Law ranked firms and a major sports organization, where Forrest Solutions and DocSolid successfully deployed the service to drive and govern document workflows for both onsite and hybrid staff—marking a new standard for mailroom modernization.

This partnership arrives at a pivotal moment, as organizations confront the realities of a hybrid-first future and seek high-impact ways to modernize legacy operations. By uniting people and technology into a single, proven solution, Forrest Solutions and DocSolid are helping organizations eliminate paper at scale—and build a digital foundation for the future.

To learn more about DocSolid and Airmail2 Digital Mailroom and Digital Records Room solutions, go here.

For more about Forrest Solutions’ onsite outsourcing solutions, visit www.forrestsolutions.com

About DocSolid^®
DocSolid is the leader in cloud-based digital mail and records management for law firms. Its patented Airmail2^® Cloud solutions enable firms to eliminate paper-based workflows, enhance security and compliance, and improve efficiency in the hybrid workplace. Built on Microsoft Azure and backed by SOC 2 Type 2 certification, DocSolid ensures law firms can seamlessly digitize, govern, and manage inbound legal mail and records with enterprise-grade security and zero on-premises IT burden.

For more information, visit www.docsolid.com.

Download Press Release PDF

WATCH – Related Video Story
Powering Digital Transformation at Perkins Coie

5 03, 2025

DocSolid Achieves SOC 2 Type 2 Attestation, Reinforcing Cloud Security for Law Firms & Hybrid Workplaces

Dylan Patterson2025-03-06T11:03:11-07:00March 5th, 2025|Press Releases|

DocSolid Achieves SOC 2 Type 2 Attestation, Reinforcing Cloud Security for Law Firms & Hybrid Workplaces

FOR IMMEDIATE RELEASE

Phoenix, Arizona March 5, 2025 – DocSolid, the leader in cloud-based digital mail and records management for law firms, has achieved SOC 2 Type 2 attestation, reinforcing its commitment to security, compliance, and operational discipline in the hybrid workplace. This milestone ensures that Airmail2^® Cloud meets the highest industry standards for protecting legal documents and client information—offering law firms a seamless, IT-friendly solution to modernize mailroom and records management.

As law firms continue rightsizing office space and adapting to flexible work, secure digital workflows are no longer optional—they are essential. With SOC 2 certification, Airmail2^® Cloud delivers the industry’s most secure digital mailroom and records room solutions, allowing law firms to streamline operations while ensuring compliance with stringent data protection standards.

SOC 2 (System and Organization Controls 2) is a rigorous standard developed by the American Institute of CPAs (AICPA) to evaluate an organization’s controls related to security, availability, processing integrity, confidentiality, and privacy. SOC2 Type2 attestation confirms a SaaS vendor’s product and operations meet the association’s standards. It involves an in-depth, independent audit of the operational effectiveness of these controls over time, providing customers and partners with assurance that sensitive data is handled with the highest level of care and compliance.

“Achieving SOC 2 Type 2 attestation underscores DocSolid’s commitment to delivering secure cloud solutions and operations for our customers,” said David Guilbault, VP of Customer Experience at DocSolid. “As firms navigate hybrid work, cybersecurity risks, and increasing compliance demands, Airmail2^® Cloud provides a trusted solution to digitize legal mail and records—without compromising security or efficiency.”

“Our customers depend on DocSolid’s Airmail2 Cloud scanning solutions for critical business documents and workflows. The SOC2 attestation demonstrates our continuous investment to earn and maintain their trust.”

DocSolid’s security framework is built on Microsoft Azure, leveraging enterprise-grade encryption, continuous monitoring, and strict access controls to protect sensitive legal data. Airmail2^® Cloud ensures end-to-end security by incorporating SOC 2-compliant authentication, multi-layer access restrictions, and automated threat detection—giving law firms confidence in a fully cloud-based, IT-friendly solution. Without on-premises infrastructure requirements, law firms can securely modernize their mail and records management without increasing IT burden.

“Our customers depend on DocSolid’s Airmail2 Cloud scanning solutions for critical business documents and workflows,” Steve Irons, President of DocSolid continued. “The SOC2 attestation demonstrates our continuous investment to earn and maintain their trust.”

With the SOC 2 Type 2 attestation, DocSolid continues to innovate and deliver secure solutions for industries that need to scan paper records at scale.

About DocSolid^®

DocSolid is the leader in cloud-based digital mail and records management for law firms. Its patented Airmail2^® Cloud solutions enable firms to eliminate paper-based workflows, enhance security and compliance, and improve efficiency in the hybrid workplace. Built on Microsoft Azure and backed by SOC 2 Type 2 certification, DocSolid ensures law firms can seamlessly digitize, govern, and manage inbound legal mail and records with enterprise-grade security and zero on-premises IT burden.

For more information, visit www.docsolid.com, and the AICPA website https://www.aicpa-cima.com.

Download Press Release PDF

SOURCE:
https://www.prweb.com/releases/docsolid-achieves-soc-2-type-2-attestation-reinforcing-cloud-security-for-law-firms–hybrid-workplaces-302392682.html

19 02, 2025

DocSolid Publishes New White Papers on Digital Transformation for Law Firm Mailrooms and Records Rooms: Addressing Efficiency, Security and Governance in the Hybrid Workplace

Michael Herzog2025-02-20T10:32:35-07:00February 19th, 2025|Featured, Press Releases|

DocSolid Publishes New White Papers on Digital Transformation for Law Firm Mailrooms and Records Rooms

Addressing Efficiency, Security and Governance in the Hybrid Workplace

FOR IMMEDIATE RELEASE

PHOENIX, AZ – (February 19, 2025) – DocSolid, the legal technology experts for enterprise paper scanning and workflow today announces new editions of two industry white papers: 7 Reasons to Upgrade to a Digital Mailroom Operation and Law Firms Go Hybrid, Records Rooms Go Digital. These reports provide essential guidance for law firms navigating the shift to hybrid work by transforming their paper-based mailroom and records operations into efficient and secure digital workflows.

As hybrid work settles in, law firms must address the inefficiencies, compliance risks, and real estate challenges associated with paper-based processes. Traditional mailroom operations and physical records rooms no longer support the needs of a modern law firm, where attorneys and staff require seamless access to client information— anytime, anywhere. These white papers provide law firms with actionable strategies to optimize mail and records management, ensuring security, governance, and operational efficiency.

“Hybrid work has elevated the game for how law firms manage and protect client information. Our latest white papers give law firms strategic insights to modernize their operations and adopt a holistic approach to digital transformation. Airmail2 enables firms to move beyond temporary fixes and establish a secure, structured process for mail and records management in today’s hybrid workplace.”

Mailroom White Paper

Download

Records Room White Paper

Download

Why Law Firms Must Upgrade Their Mailroom and Records Operations

The legal industry has long relied on paper-based processes for mail and records management. However, the rise ofbhybrid work has exposed critical vulnerabilities, including:

• Security and Compliance Risks – Unstructured scan-to-email processes expose client data to cyber threats, governance failures, and regulatory violations.

• Process Inefficiencies – Attorneys and staff waste valuable time manually handling scanned mail attachments and retrieving physical records, impacting productivity.

• Real Estate Optimization – Firms can significantly reduce office space costs by eliminating paper file storage, aligning with strategic real estate planning.

• Technology Gaps – Without purpose-built digital solutions, firms struggle with fragmented mail and records workflows that fail to integrate with their document management systems (DMS). Steve Irons, President of DocSolid, comments: “Hybrid work has elevated the game for how law firms manage and protect client information. Our latest white papers give law firms strategic insights to modernize their operations and adopt a holistic approach to digital transformation. Airmail2 enables firms to move beyond temporary fixes and establish a secure, structured process for mail and records management in today’s hybrid workplace.”

DocSolid’s Airmail2: The Industry Standard for Digital Mail and Records

DocSolid’s Airmail2 Digital Mailroom and Digital Records Room solutions provide law firms with enterprise-grade technology to digitize mail and records seamlessly within their DMS. Unlike ad hoc scanning solutions, Airmail2 advantages include:

• Direct DMS integration for secure, structured delivery of legal mail and records.

• Automated quality control and audits, reducing errors and enhancing governance.

• Streamlined workflows that eliminate unnecessary handling and physical distribution of documents.

About DocSolid

DocSolid develops, sells and supports secure scanning solutions for leading law firms, corporate legal departments and commercial businesses. DocSolid’s patented Paper2Digital® solutions reduce the costs, risks and inefficiencies of paper records.

### END ###

Download Press Release PDF

SOURCE:
https://www.prweb.com/releases/docsolid-publishes-new-white-papers-on-digital-transformation-for-law-firm-mailrooms-and-records-rooms-302379900.html

27 01, 2025

DocSolid Launches Airmail2 Cloud Solutions: Revolutionizing Paper Scanning for the Hybrid Workplace

Michael Herzog2025-01-27T11:39:36-07:00January 27th, 2025|Featured, Press Releases|

DocSolid Launches Airmail2 Cloud Solutions: Revolutionizing Paper Scanning for the Hybrid Workplace

FOR IMMEDIATE RELEASE

Phoenix, AZ – January 27, 2025 – DocSolid, a leader in digital transformation solutions for law firms and corporate legal departments, announces the launch of two innovative cloud-based solutions: Airmail2 Cloud Digital Mailroom and Airmail2 Cloud Digital Records Room. Law firms and corporate legal departments need cloud-based solutions aligned with information governance policy and recommended security standards. DocSolid’s solutions integrate with leading document management systems (DMS) to provide the industry’s most secure document handling. Airmail2 Cloud is purpose-built for the hybrid workplace which means firms can fast track the new disciplines needed to digitize inbound mail and scan existing paper records at scale.

The legal industry is undergoing a significant shift to digital transformation as firms adapt to the demands of hybrid work and increasing pressure to optimize operational efficiency. Paper-based workflows and physical storage are no longer viable in a digital-first world where secure, remote access to information is critical. Simultaneously, law firm clients are demanding higher levels of data governance and compliance, further intensifying the need for secure and efficient document management. Airmail2 Cloud addresses these challenges head-on, empowering law firms to streamline paper workflows, reduce costs, and meet evolving client expectations in a competitive market.

“With our Airmail2 Cloud offerings, we remove the barriers to entry for effective digital transformation for the hybrid workplace.”

Airmail2 Cloud enables firm-wide deployment with no technical project because there are no servers on premises. Its cloud-based design reduces operational complexities, allowing law firms to easily scale their document management processes while enhancing security and compliance. By eliminating server administration and maintenance, Airmail2 Cloud delivers cost efficiency without internal IT department overhead. The SaaS subscription enables acquisition without a budget process. Airmail2 Cloud integrates seamlessly with iManage, NetDocuments, Microsoft OneDrive, and Microsoft SharePoint for digital delivery of scanned documents.

For Daily Mail

The Airmail2 Cloud Digital Mailroom transforms traditional mail handling into a secure, efficient digital operation. This purpose-built software integrates seamlessly with existing document management systems (DMS), allowing firms to deliver scanned mail to daily mail folders in the DMS. Key features include:

• Batch Scanning: Efficiently scan multiple documents together in one stack using barcodes that link each physical mail item to a digital record. The barcodes
provide end-to-end lifecycle processing and control of paper documents from first touch to shredding.

• Secure Delivery: Automatically route scanned documents to designated folders within the DMS based on routing rules, ensuring compliance and security.

• Workflows: Designed for legal mailroom workflows with automated email notifications.

For Records

The Airmail2 Cloud Digital Records Room provides a comprehensive solution for digitizing large volumes of paper records, and day-forward paper scanning. The system creates searchable PDFs, updates DMS search engines and stores images in existing structured document repositories. Notable features include:

• High-Volume Scanning: Streamlined and customized processes for converting paper records into digital formats, saving money and time on large
scanning projects.

• Quality Control Workflows: Built-in quality assurance process ensures the integrity of scanned documents and enables confident shredding.

• Adaptability: Compatible with all multi-function copiers and dedicated scanners, without adding hardware, software, or additional support.

“DocSolid is the leader in providing innovative paper scanning solutions to address the efficiency and security challenges faced by law firms today,” said Steve Irons, CEO of DocSolid. “With our Airmail2 Cloud offerings, we remove the barriers to entry for effective digital transformation for the hybrid workplace.”

For more information about Airmail2 Cloud Digital Mailroom and Digital Records Room solutions, please visit docsolid.com.

About DocSolid

DocSolid develops, sells and supports secure scanning solutions for leading law firms, corporate legal departments and commercial businesses. DocSolid’s patented Paper2Digital® solutions reduce the costs, risks and inefficiencies of paper records.

### END ###

Download Press Release PDF

SOURCE:
https://www.prweb.com/releases/docsolid-launches-airmail2-cloud-solutions-revolutionizing-paper-scanning-for-the-hybrid-workplace-302360445.html

22 05, 2023

DocSolid Announces New Airmail2 Customer Stewart McKelvey

Michael Herzog2023-09-22T11:41:23-07:00May 22nd, 2023|Press Releases|

DocSolid Announces New Airmail2 Customer Stewart McKelvey

FOR IMMEDIATE RELEASE

PHOENIX, AZ – (May 22, 2023) – DocSolid, the legal technology experts for digital mailroom and records room solutions, announces Stewart McKelvey, a top 20 Canadian law firm based in Atlantic Canada, with over 225 lawyers, has implemented the Airmail2 Digital Mailroom solution which seamlessly integrates with the firm’s NetDocuments document management system, providing efficient, governed delivery of digital mail.

The shift to hybrid operations has accelerated technology digitization strategies for legal practices. Now more than ever, lawyers and staff need Airmail2 because it enables them to be more productive and work securely from home, in office or remote.

“Our firm has adopted a hybrid workplace strategy, and we needed a best practice digital mailroom as part of our new work environment,” said Sherri Thom, IT Director, Stewart McKelvey. “We selected Airmail2 from DocSolid because of its extensive capability set, and smart integration with NetDocuments. The project team at DocSolid were very organized and helped us seamlessly implement and bring the Airmail2 system into production.”

Airmail2 was designed specifically for law firms’ daily mail operations, with daily mail folder delivery to the document management system for secure, managed digital delivery. Airmail2 sets the industry standard for the efficient, governed delivery of digital mail.

Ten best practice features of Airmail2

Multiple workflows for legal mail, docketing, administrative mail, HR, etc.
Mail recipients receive a link to the mail item from the DMS, not emailed PDF attachments
Barcode labels connect paper mail documents to the digital scan location in the DMS
Stack scanning of multiple mail items at any brand MFD, with no additional hardware or software
Quality controls for monitored imaging and disposition according to the firm’s policy
Administrative tools – help desk, dashboard, audits, reporting
Auto-generated mail arrival notifications alert individuals or groups, describe the mail and show a thumbnail image in the email body
Airmail2 Hub provides a communication system between mail recipients and the mailroom
Mail can be delivered to DMS daily mail folders, or directly into the related matter
DocSolid is a NetDocuments Technology Partner using certified API integrations

“Stewart McKelvey now has a permanent digital mailroom, delivering inbound legal mail to recipient mail folders in NetDocuments,” said Steve Irons, President of DocSolid. “They’ve established governance and security for client information in their mailroom operation, and now are driving valuable efficiency gains for the lawyers, wherever they are working.”

Stewart McKelvey’s Airmail2 Digital Mailroom leverages the Airmail2 Hub which lets lawyers communicate back to the mailroom through a ticketed messaging channel on a variety of common issues that arise in digital mail handling. Lawyers viewing a digital mail item can initiate instructions to the mailroom including image fixes, physical document disposition, requests to scan envelopes, or ad hoc instructions on physical mail handling.

“Our robust partner ecosystem continues to deliver a great customer experience and enhance NetDocuments’ value for our user base,” stated Reza Parsia, Vice President, Strategic Partner Management with NetDocuments. “DocSolid’s seamless NetDocuments integration provides legal professionals, like the Stewart McKelvey team, with vast digital mailroom capabilities enabling users to work more productively and securely through one mission-critical cloud platform.”

Visit docsolid.com to learn more about Airmail2 Digital Mailroom and the companion, Airmail2 Digital Records Room solutions.

About DocSolid

DocSolid creates, sells and supports the Airmail2 Digital Mailroom and Digital Records Room solutions for a hybrid workplace. Reliable, secure delivery of digital documents is a best practice for leading law firms and corporate legal departments worldwide. DocSolid’s patented Paper2Digital® solutions reduce the costs, risks and inefficiencies of paper records. For more information, visit www.docsolid.com.

About NetDocuments

NetDocuments is the #1 trusted cloud-based content management and productivity platform that helps legal professionals do their best work. Backed by over 20 years of experience in cloud innovation, NetDocuments offers a complete end-to-end platform for document and email organization and management, including award- winning security and research capabilities; robust automation, collaboration, and search technologies; seamless integrations with other tools professionals use daily; and much more. NetDocuments supports over 7,000+ law firms, corporate legal departments, and public sector entities globally. Learn more about NetDocuments.

DocSolid media contact:
Michael Herzog, Director
michael@docsolid.com

Press Release PDF

Check the first and last page, and only thumb through the middle.

Customer Success

Profile >> Scan Stacks >> QC >> Retain | Shred >>

“Making the simple complicated is commonplace; making the complicated simple, awesomely simple, that’s creativity.”

Best Practices

“Geeks are people who love something so much that all the details matter.”

DocSolid Announces AI-Assisted Digital Mail to Help Attorneys Prioritize and Process Inbound Mail

DocSolid and ECFX Partner to Automate Paper and Electronic Court Notices for Law Firms

DocSolid and Forrest Solutions Partner to Deliver Best-In-Class, Managed Digital Mailroom Solution & Hybrid Workplaces

WATCH – Related Video Story Powering Digital Transformation at Perkins Coie

DocSolid Achieves SOC 2 Type 2 Attestation, Reinforcing Cloud Security for Law Firms & Hybrid Workplaces

“Our customers depend on DocSolid’s Airmail2 Cloud scanning solutions for critical business documents and workflows. The SOC2 attestation demonstrates our continuous investment to earn and maintain their trust.”

DocSolid Publishes New White Papers on Digital Transformation for Law Firm Mailrooms and Records Rooms

Addressing Efficiency, Security and Governance in the Hybrid Workplace

DocSolid Launches Airmail2 Cloud Solutions: Revolutionizing Paper Scanning for the Hybrid Workplace

“With our Airmail2 Cloud offerings, we remove the barriers to entry for effective digital transformation for the hybrid workplace.”

DocSolid Announces New Airmail2 Customer Stewart McKelvey

WATCH – Related Video Story
Powering Digital Transformation at Perkins Coie