2011 - DocSolid - Digital Mailroom and Records Scanning Software

13 12, 2011

What is Your Scanbition for Enterprise Scanning?

Steve Irons2011-12-13T15:35:09-07:00December 13th, 2011|Paper2Digital Blog, Steve's Blog|

Law firms are discovering they need Scanbition to harness the potential of document scanning and overcome their paper burden. DocSolid has presented to nearly 100 law firms in its ILTA Road Show around the country this year regarding enterprise scanning. What do we mean by ‘enterprise scanning’ and why do we even have to define this solution concept?

First, let’s set the stage. We asked our attendees these questions, and got these answers, with at least a 95% answer rate:

Questions	Yes	No
Does your firm scan paper?	X
Does your firm manage a file room, and do attorneys use paper files?	X
Do you scan more paper than you file? Do you scan more paper than you send offsite?		X
Do you operate an enterprise scanning best practice?		X

Bottom line: We know law firms manage too much paper, and they all have baseline scanning capability. Yet almost none of the law firms we talk to have an operating plan for enterprise scanning that is intended to overcome their paper burden. They’re not even trying, as if it’s not possible. But it is possible!

Here’s DocSolid’s definition of Enterprise Scanning for a law firm:

Firm-wide scan capture makes scanned images part of the electronic matter file
All scan capable devices in the enterprise are turned on, to maximize the scan facility
User interaction with the scan device is made simple to encourage use
Scanning productivity is enabled (scan stacks, make it easy for someone else to scan for you)
Best practice methods provide:
- Security
- Process integrity
- Integration with the firms’ application software

Why isn’t your firm doing this?

Here’s DocSolid’s definition of Scanbition for a law firm:

Scanbition is an organization’s ambition and plan for enterprise scanning.
Scanbition goes well beyond basic convenience scanning, to optimize benefits from enterprise scanning, resulting in:
- A culture that values the storage and use of images instead of paper
- Standardized process for capturing in-bound paper, for document management storage, and for records management paper retirement policy
- Reduced, and eventually eliminated offsite storage and retrieval of paper archives
- Hard ROI on process improvement and cost reduction
- Defined support of the green initiative

It is surprising that most firms don’t have Scanbition. DocSolid’s upcoming release of KwikTag Legal can help you get there. But, as proven by a few of our Scanbitious, successful firms, Scanbition takes a plan and commitment, and plays out in a multi-year pursuit, based on these ingredients:

Executive leadership and enduring support
Disciplined execution and a focus on user adoption
The right scan capture technology platform

25 10, 2011

DocSolid Adds Anthony Argenziano as Vice President of Technology

Michael Herzog2018-04-04T23:08:53-07:00October 25th, 2011|Press Releases|

*** FOR IMMEDIATE RELEASE ***

Addition supports high growth of the Phoenix-based software company

PHOENIX – Oct. 25, 2011 – DocSolid, a leader in document scanning solutions for the legal and managed print services (MPS) markets, announced today that it has expanded its ranks with the addition of Anthony Argenziano as its Vice President of Technology. In this role, Argenziano will be responsible for software research and development and technology infrastructure.

The hiring underscores a multitude of accomplishments for DocSolid during the last six months, including the launch of its Airmail2 solution for MPS scanning, integration of Airmail2 with Worldox and Autonomy iManage, and the acquisition of a license for KwikTag technology for the worldwide legal market.

“Anthony’s technological and operational leadership is uniquely suited for us during this time of growth,” said Steve Irons, president of DocSolid. “Law firms and legal departments are realizing how inefficient and costly it is to deploy scanning without an enterprise-level plan and a solution like KwikTag® to support that plan. And our cloud-based solution, Airmail2®, is breaking new ground for enterprise scan capture in several markets. Anthony’s addition enables the company to respond to these demands from a technology perspective while positioning DocSolid for ramped-up growth and development.”

With more than 20 years of experience, Anthony Argenziano has delivered success at both entrepreneurial and Fortune 500 organizations. He specializes in creating and implementing high-performance strategies that directly impact growth and profitability of technology companies. As Vice President of Technology for ImageTag, he provided the technical vision that grew the company from a start-up to a mature and profitable organization. He also served as Vice President of Operations for DICOM Grid, where he led efforts in excellence for operations, professional services and support. Most recently, he founded his own company, iLogon, a web application for managing online subscriptions. He has an undergraduate degree in Management from Ottawa University and an MBA from the WP Carey School of Business at Arizona State. In his spare time, Anthony trains for and competes in Triathlons, having recently completed his first Ironman.

Download the press release.

About DocSolid

DocSolid creates, sells and supports scanning and document imaging solutions for the legal market, managed print services, and the corporate enterprise. These patented solutions are enterprise-level implementations that streamline paper-burdened business activities and integrate with line-of-business software. DocSolid integrates with leading legal industry solutions, including Autonomy iManage, Open Text, Worldox, Thomson Elite and ADERANT. DocSolid represents the industry’s most experienced team of capture experts, and serves thousands of worldwide users. Advancing simple, productive ways for clients to do more with less paper™, DocSolid connects people, process and documents. More information about DocSolid, including solution demos, is available at www.docsolid.com.

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25 10, 2011

Scanthropology 101 – How Scanning Evolves in the Enterprise

Steve Irons2018-11-17T17:09:42-07:00October 25th, 2011|Paper2Digital Blog, Steve's Blog|

Workers in today’s office have access to scan devices, but this does very little to reduce the volume of paper surrounding them. Copiers can scan, networks are fast, image file storage is manageable, PDF viewers are on every desktop… so why are we still burdened by paper records, without so much as a plan to approach the paper-free office?

DocSolid scanthropologists have studied this problem, and define the stages of enterprise scanning evolution as follows:

The first stage, No Scanning, is a stage most offices have moved past. No more knuckle dragging. Digital copiers, multifunctional printers, and desktop scanners gave us basic scanning to move to the second evolutionary state, Casual Scanning. Casual Scanning, the first appearance of upright mobility, is primarily scanning images to our own email inbox or to a network scan folder. This is good for occasional needs to digitize paper. When we figure out how to apply security and application integration to our scan jobs, and add to that the ability to scan stacks of documents, we move into the realm of Repetitive Scanning – and finally get a meaningful group of images onto the electronic platform.

Careful now, because without a best practice approach towards enterprise scanning, Scanarchy is likely to set in as we evolve forward from Repetitive Scanning. Scanarchy ushers in the first appearance of weapons. You can learn about Scanarchy in our white paper (here). When the organization applies the best practices necessary evolve past Scanarchy, it can evolve to Enterprise Scan Capture, and begin to benefit from paper-free operations.

Most organizations today are stuck between Casual and Repetitive scanning. Heavy-duty, process based scan capture is a basement operation, dedicated to one job. To broaden adoption of scan-capture for front office work, you must integrate it into your business infrastructure and human workflows.

Having cultivated the infrastructure necessary for scanning availability, it is important to recognize that there are still evolutionary obstacles to solving scan-capture needs in the enterprise. Identifying and tackling these remaining obstacles users is the next evolutionary stage of enterprise scanning.

Here are the evolutionary challenges to advancing:

Use every scan device – you have many different devices in place, of varying types (copiers, MFP’s, desktop scanners, network scanners). Turn them all on! You’ve turned on all these devices for printing and copying. Why not use the ones that can scan – to scan! Don’t limit scanning to one vendor, or only newly sold models. It’s green to use the machines you have.
Make it simple – ease of use is the key to getting front office workers involved in scanning. Avoid solutions requiring complex login and typing at the devices. Make scanning as simple as copying and printing.
Stay ‘open’ for scanning business – don’t embed you scanning solutions in the scanning machines, so that you can only use one vendor to meet your needs. Your scanning software should work with every vendor’s devices, existing ones and new ones, as long as they can scan.
Make it productive – you need to be able to scan documents in stacks! You can’t make a trip to a scanner or type long instructions individually for each document. And your best solutions give the option for office services staff to do centralized or assistant scanning when desirable.
Connect images to related business applications – by ensuring your enterprise scanning solution is designed for integration with document repository systems and workflow strategies.

Does this sound hard? Why? We’ve done it for copying and printing at the same machines!

The laws of natural selection apply to scanning. Mankind has the tools to evolve solutions to move paper onto our electronic platform. And that, my friends, is Scanthropology 101.

10 10, 2011

DocSolid and the International Legal Technology Association Fight Scanarchy in Northern California

Michael Herzog2018-11-17T19:03:23-07:00October 10th, 2011|Press Releases|

*** FOR IMMEDIATE RELEASE ***

Roadshows in S(c)an Francisco and Silicon Valley to share best practices to defeat unmanaged scanning

PHOENIX – Oct. 3, 2011 – DocSolid, a leader in document scanning solutions for the legal market, and the International Legal Technology Association (ILTA) today announced additional dates for their educational roadshows focused on defeating Scanarchy in a legal organization. Titled “From Scanarchy to Best Practice Enterprise Scanning,” the roadshows will continue in San Francisco on October 11 and Silicon Valley on October 12.

The unmanaged scanning of paper documents throughout an enterprise often results in high costs and low efficiency. Scanarchy can be easily defeated, though, with the application of paper capture best practices. Steve Irons, president of DocSolid and founder of three successful scanning providers, will share these best practices as well as examples of how AmLaw 200 law firms have implemented and benefited from these practices.

All legal IT professionals are invited to attend and there is no charge for registration.

These upcoming seminars continue DocSolid’s nationwide roadshow with ILTA, which has also hit Los Angeles, Chicago, Boston, Washington, D.C., New York and Phoenix earlier this year.

Register for the seminars now by visiting http://www.iltanet.org/MainMenuCategory/Meetings/Seminars.aspx

About Steve Irons

Steve Irons is President of DocSolid and an entrepreneur, innovator and fascinated student of the intersection of paper and people. His 24 years of experience in solving paper management problems date back to the days of microfilm, then progress through the early document scanning systems to today’s most advanced integrated Internet capture. Previously, Steve started and ran Image Choice (now enChoice), an IBM-Filenet systems integrator. He then founded and served as CEO at ImageTag, Inc. At ImageTag, Steve created the unique KwikTag® software platform from an idea that integrated document imaging can be universal. KwikTag is now in use at hundreds of large companies. A holder of six U.S. patents, Steve’s energy has generated large VAR channels and corporate ventures with HP, 3M and Iron Mountain. At DocSolid, Steve continues to innovate with new solutions and business models to bring paper into the electronic business process.

About DocSolid

DocSolid creates, sells and supports scanning and document imaging solutions for the legal market, managed print services, and the corporate enterprise. These patented solutions are enterprise-level implementations that streamline paper-burdened business activities and integrate with line-of-business software. DocSolid integrates with leading legal industry solutions, including Autonomy iManage, Open Text, Worldox, Thomson Elite and ADERANT. DocSolid represents the industry’s most experienced team of capture experts, and serves thousands of worldwide users. Advancing simple, productive ways for clients to do more with less paper™, DocSolid connects people, process and documents. More information about DocSolid, including solution demos, is available at www.docsolid.com.

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Download the press release DocSolid_NOCAL_roadshows_-_FINAL

28 09, 2011

DocSolid Acquires KwikTag License for Worldwide Legal Market

Michael Herzog2018-04-04T23:08:53-07:00September 28th, 2011|Press Releases|

*** FOR IMMEDIATE RELEASE ***

Acquisition Underscores Company’s Long-Term Investment in the Legal Market

PHOENIX – Sep. 28, 2011 – DocSolid, a leader in document scanning solutions for the legal market, today announced it has acquired global legal market license rights for the KwikTag® enterprise scan capture solution from ImageTag, Inc. Prior to this acquisition, DocSolid had remarketed the patented solution from ImageTag, who has more than 300,000 users primarily in the ERP marketplace.
(more…)

9 05, 2011

Accounting Today: Smarter Scanning

David Guilbault2019-10-21T16:55:23-07:00May 9th, 2011|White Papers and Articles|

The Accounting Today article featuring our customer Horne LLP is now available online. It is a five-page examination of different firms and the document management solutions they are using. A section of the article featuring DocSolid is included here.

Firm: Horne / Ridgeland, Miss.
Size: Approximately 500 people
Product: KwikTag (DocSolid Inc.)
Amount spent: Software – $25,000; annual maintenance – $4,000.
Commencement date: January 2007
On record: Business analyst Carlton Beamon

Challenge: Implement a scalable scanning solution that tightly integrated with Horne’s Enterprise Document Management system while providing centralized, full-text indexing of paper from any business unit in the firm. Consistency within processes is an ongoing strategic focus at Horne, so the solution had to be flexible enough to address the changing needs of any service area within the firm.

Process: Horne discovered DocSolid KwikTag through due diligence conducted by technology consultants iEnvision Technologies. There were a few products of interest, but the firm ultimately found thatDocSolid KwikTag best fit its needs. Horne chose KwikTag’s integrated add-in to the existing document management that software users were already accustomed to, so training is extremely simple.

“What it does is allow the user to initiate scan reservation placeholders within the context of the client engagement workspace [in the document management system],” according to Beamon. Using barcode labels tracked by KwikTag, users verify their next barcode, create a scan reservation in the workspace, and place the matching barcode on the paper document. At the scanner, users select a single firm-wide KwikTag scan destination and then scan. From there, KwikTag uses the barcodes to separate the documents and then produces a full-text searchable PDF that replaces the original scan reservations in the document management system.

Results: On average, 7,000 pages are scanned per day. Once the firm’s administrative and professional staff experienced what KwikTag could do to improve their daily workflow, they were all interested in using it. Staff levels from administrative support to partners use KwikTag everyday. Most do not even realize they are using a separate system because of the tight integration with the document management system.

KwikTag allows users to process large numbers of scan reservations that they have accumulated one at a time, or in large stacks. This has minimized trips to the scanner and time spent standing in front of the scanner. Professional staff appreciate the ability to maintain focus on engagement work at their desks, while still using KwikTag reservations throughout the day. Once they can find time to scan, they know all of the documents will go where they are supposed to. Also, everyone likes the fact that the barcode is redacted from the final document.

Other features users have come to rely on are the e-mail notifications that are sent immediately after documents have been received, and daily “Scan Not Received” notifications for staff that never got around to scanning.

Next steps: The firm’s technology team recognizes the superior value that a full-text searchable document holds over that of a scanned “picture” of a paper document. Many staff do not realize this key difference. Future plans at Horne are to use the KwikTag paper gateway to ensure that 100 percent of documents introduced via central network scanners are full-text searchable.

3 05, 2011

DocSolid and Worldox Integrate Airmail2 Cloud-Based Enterprise Scanning Solution for Law Firms

Michael Herzog2011-05-03T00:01:50-07:00May 3rd, 2011|Press Releases|

Solution Enables Comprehensive Scan Capture for Worldox Document Management System Users

PHOENIX – May 3, 2011 – DocSolid, makers of Airmail2 document imaging for law firms, together with World Software Corporation&#174, the company behind the award-winning Worldox&#174 Document Management System (DMS) software, today announced the integration of their products. The cloud-based solution allows law firms to file scanned documents directly into a matter workspace in their Worldox Document Management System.
(more…)

28 04, 2011

Supplies Network Named MPS Distributor for Airmail2

David Guilbault2021-11-01T12:08:53-07:00April 28th, 2011|Press Releases|

For Immediate Release

ST. LOUIS, Mo.- Supplies Network, the industry leader in managed print services (MPS) infrastructure, and DocSolid, a leader in enterprise document scanning solutions, have partnered for the premier release of Airmail2®, a cloud- based scan capture platform for MPS. Supplies Network will distribute Airmail2 to its dealer channel. The partnership broadens Supplies Network’s MPS services portfolio to now include the high value network service of scanning, allowing dealers to track and optimize scanning activity as part of the MPS contract.

(more…)

15 03, 2011

DocSolid® President Steve Irons Partners with Dechert CIO Michael Shannon to Present at AIIM 2011

Steve Irons2021-11-01T12:05:11-07:00March 15th, 2011|Press Releases|

*** FOR IMMEDIATE RELEASE ***

PHOENIX – AIIM 2001 info360 Conference – March 14, 2011 – During March 21-24 in Washington DC, thousands of technology professionals will meet to discuss new ways to capture, store, analyze, access and deliver enterprise information at the AIIM 2011 info360 Conference. On March 23, Steve Irons, president of DocSolid, and Michael Shannon, CIO of Dechert LLP, will contribute to the document scan capture discussion with a conference presentation titled, “From Scanarchy to Enterprise Scanning Best Practices.” (more…)

15 03, 2011

From Scanarchy™ to Best Practice Paper Capture

Michael Herzog2021-11-01T12:07:43-07:00March 15th, 2011|White Papers and Articles|

By Steve Irons, President of DocSolid

Scanarchy (noun, new): 1. The unmanaged scanning of paper documents across an organization, using isolated multi-function printers (MFPs) and scanners with disparate methods, and without established controls, security, or support. 2. A paper scanning free-for-all.

As in: Scanarchy reigns at most law firms today, because paper-laden knowledge workers have access to various scan devices, but they lack a uniform best practice to make this information management process simple, productive and secure. (more…)

Yearly Archives: 2011

Addition supports high growth of the Phoenix-based software company

Roadshows in S(c)an Francisco and Silicon Valley to share best practices to defeat unmanaged scanning

Acquisition Underscores Company’s Long-Term Investment in the Legal Market

Solution Enables Comprehensive Scan Capture for Worldox Document Management System Users

For Immediate Release