2 12, 2020

How to Transform Mailroom Operations for Security, IG and Productivity

Michael Herzog2021-02-22T11:54:54-07:00December 2nd, 2020|White Papers and Articles|

How to Transform Mailroom Operations for Security, IG and Productivity

A Permanent Change to How Law Firms Operate

PREVIEW:

Law firms need a best practice Digital Mailroom operation, not the current scan-to-email workaround, which was a triage solution at the onset of the COVID-19 crisis. Attorneys and staff working from home must have reliable, secure delivery of daily mail which is arriving at the main office.

The Digital Mailroom remains essential when the workforce returns to the office. A significant part of the workforce will work from home semi-permanently, and it isn’t viable to hand deliver paper mail for those in the office today, and also provide an alternate digital delivery system for those at home.

Law firms are critically dependent on in-bound paper mail from clients, courts, opposing counsel and research sources. Some of these paper mail items mandate a calendared response, or contain sensitive client information, or crucial matter content. Starting now, inbound paper mail needs digital delivery, all of the time, for everyone.

FULL STORY:
https://www.lawjournalnewsletters.com/2020/12/01/how-to-transform-mailroom-operations-for-security-ig-and-productivity/

Digital Mailroom

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ALA: A Digital Mailroom Built for Law Firms in the New Normal

Michael Herzog2021-11-01T11:34:05-07:00November 25th, 2020|White Papers and Articles|

A Digital Mailroom Built for Law Firms in the New Normal

PREVIEW:

As we continue to find ourselves working outside of our usual offices, many law firms are finding that they need a Digital Mailroom, not an ad hoc scan-to-email workaround. That was a mere triage solution at the onset of the COVID-19 crisis. Attorneys and staff working from home require reliable, secure delivery of inbound daily postal and overnight mail arriving at the main office. And they need on-call access to paper records back in the main office file rooms. A productive, secure Digital Mailroom operation is the most practical solution.

A Digital Mailroom also remains essential when the workforce returns to the office. A significant part of the workforce will continue to work from home semi- permanently, and it won’t be viable to hand-deliver paper mail for those in the office while also providing an alternate digital delivery for those at home. Legal mail needs digital delivery, all the time, for everyone.

Law firms are uniquely dependent on inbound paper documents from clients, courts, opposing counsel and research efforts. Some of these paper items mandate a calendared response, or contain sensitive client information or crucial matter content.

GET THE FULL STORY BELOW:

Digital Mailroom

FULL STORY: LEGAL MANAGEMENT – The Magazine of the Association of Legal Administrators

7 Reasons to Upgrade to a Digital Mailroom White Paper by DocSolid

Michael Herzog2025-02-07T15:37:04-07:00November 1st, 2020|Featured, White Papers and Articles|

7 Reasons to Upgrade to a Digital Mailroom ^{2nd Ed.}

NEW! Updated 2nd edition for 2025. Complete the short form below.

Digital Mailroom Best Practices for Governance and Security PDF

Digital distribution of daily mail is mission-critical
Legal mail must be delivered to the DMS, not as ungoverned PDF email attachments
A Digital Mailroom operation can be transformational

SOLUTION: Define the requirements for your law firm’s Digital Mailroom operation

Upgrading to a structured Digital Mailroom operation surfaces specific requirements, which should be documented and accounted for. Productivity, security and reliability are essential.

Scanning sensitive client information and sending those documents to the recipient(s) as email attachments increases the firm’s exposure to a variety of security risks. It also impedes process integrity and undermines a firm’s information governance.

Daily mail is mission critical so digital delivery is essential.

Customer Success

DocSolid^® Airmail2^® Selected as Digital Mailroom by Maslon LLP, for Direct Delivery of Daily Mail to NetDocuments

“With Airmail2, sensitive mail information goes from the mailroom directly into NetDocuments, where it is protected and governed by our DMS best practices. And Airmail2 leverages our broader use of the DocSolid Paper2Digital platform, and its integrations with NetDocuments.”

– Jamie Blomquist, CIO Maslon

Customer Success

Stinson Deploys DocSolid^® Airmail2^® Digital Mailroom for Direct Delivery to iManage Document Management System

“Inbound legal mail needs to get in the DMS, not the email system where it is delayed and exposed. Airmail2 is a digital pivot into the times ahead.”

– Steve Irons, President DocSolid

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