27 04, 2026

DocSolid and Future in Tech (FiT) Announce Partnership to Deliver End-to-End Information Governance for Law Firms

Dylan Patterson2026-04-27T05:09:46-07:00April 27th, 2026|Featured, Press Releases|

DocSolid and Future in Tech (FiT) Announce Partnership to Deliver End-to-End Information Governance for Law Firms

FOR IMMEDIATE RELEASE

Phoenix, Arizona & Los Angeles, CA — April 27, 2026 – DocSolid, the leader in cloud-based digitization solutions for law firms, and Future in Tech (FiT), a pioneer in information governance and document lifecycle management, today announced a technology partnership that delivers a fully integrated solution spanning physical document capture, digital ingestion, governance, and defensible disposition. The partnership is already deployed at a global Am Law 100 firm, where the combined platform unifies how the firm manages the full lifecycle of its physical and electronic records.

Law firms today face mounting pressure to modernize information governance across both physical and digital records. As cloud adoption accelerates and firms consolidate office footprints, the gap between paper-based intake workflows and electronic governance systems creates unmanaged compliance risk, operational inefficiency, and cost exposure. Most firms manage these functions through separate, disconnected tools—one set for scanning and digitization, another for retention, disposition, and reporting—leaving critical blind spots in the document lifecycle.

The DocSolid-FiT integration eliminates that gap. DocSolid’s Airmail2® Cloud platform handles the front end of the digitization lifecycle—governed scanning, digital mail processing, and image ingestion into the firm’s document management system. FiT picks up where DocSolid leaves off, providing the governance layer that registers digital documents, automates retention schedules, manages disposition workflows, enforces compliance policies, and delivers the audit trail and reporting that Am Law firms require.

“FiT is shaking it up in the information governance space, and they’re showing up in some of the biggest firms in the world,” said Steve Irons, President of DocSolid. “Together, we give firms something that didn’t exist before: a connected lifecycle from physical paper document intake to digitization to defensible disposition. FiT completes the process with its governance layer — automated retention, disposition workflows, compliance enforcement, and the audit trail that ensures every document is accounted for from the moment it enters the firm.”

COO of FiT, Jules Buenabenta, adds: “DocSolid is the gold standard for large law firm digitization and FiT provides the governance umbrella that our shared clients have asked for. Together, we can offer firms a complete lifecycle solution that didn’t exist before.”

The partnership is already delivering results at one of the world’s leading international law firms with more than 1,750 attorneys across 20+ offices. The firm’s Information Governance team has deployed both DocSolid and FiT as part of a comprehensive modernization initiative that has transformed records-heavy offices into governed digital environments—replacing physical records rooms with secure, compliant digital workflows that support mobile access, reduce risk, and eliminate the cost of paper-based storage.

Built on Microsoft Azure with SOC 2 Type 2 compliance, DocSolid’s Airmail2 Cloud integrates with leading cloud DMS platforms including iManage, NetDocuments, and Microsoft SharePoint. FiT’s platform, hosted on AWS and certified SOC 2, ISO, and GDPR compliant, provides governance, matter mobility, and workflow automation capabilities. Together, the integrated solution is designed to meet the scale, security, and compliance expectations of the largest global law firms.

The DocSolid-FiT integration is available now for law firms and legal organizations. For more information, visit www.docsolid.com or www.futureintech.com.

About DocSolid®

DocSolid is the leader in cloud-based digital mail and records management for law firms. The patented Airmail2® Cloud solutions integrate seamlessly with industry-leading document management systems including iManage, NetDocuments, and Microsoft SharePoint. Eliminate paper-based workflows, enhance security and compliance, and improve efficiency with cloud solutions purpose built for the hybrid workplace. Digitize, govern, and manage inbound mail and records with enterprise-grade security and zero on-premises IT burden. DocSolid and the Airmail2 Cloud solutions are SOC 2 compliant with a Type 2 attestation result. For more information, visit www.docsolid.com

About Future in Tech (FiT)

Deployed in late 2023, FiT, “Future in Tech,” is dedicated to revolutionizing information governance and reshaping the landscape of retention and document lifecycle management. Our innovative software suite, tailored for corporate, legal and educational clients, drives cost reduction and provides flexible solutions to enhance efficiency, mitigate risks, and save time and money. Headquartered in Los Angeles, FiT collaborates with industry leaders like AWS and proudly stands as a minority-owned enterprise. For more information about FiT and our suite of solutions, visit futureintech.com

Media Contact:

Trish Nagy, Chief Strategy Officer

The Proxy Agency

270 West 11th Street 4c

New York, NY 10014

trish@proxyagency.com

31 03, 2026

DocSolid Launches AI Scan-to-Feelings™

Dylan Patterson2026-04-01T07:21:50-07:00March 31st, 2026|Featured, Press Releases|

DocSolid Launches AI Scan-to-Feelings™

Finally, a scanning solution that understands what your documents are going through.

FOR IMMEDIATE RELEASE – April 1, 2026

Phoenix, Arizona — April 1, 2026 – DocSolid, the leader in cloud-based digital mailroom and records room solutions for law firms, today announced the launch of AI Scan-to-Feelings™, the legal industry’s first emotionally intelligent scanning solution designed to not only digitize documents—but to validate them on a deeply personal level.

Built on DocSolid’s trusted scanning and records management platform, AI Scan-to-Feelings™ introduces a long-overdue innovation: real-time emotional affirmation for every document scanned. Because while your team may not always get feedback, your documents now absolutely will.

“In today’s high-pressure legal environment, documents are expected to perform at an elite level with very little recognition,” said Steve Irons, President of DocSolid. “We asked ourselves: what if scanning didn’t just make documents digital, but made them feel appreciated? AI Scan-to-Feelings™ ensures every document gets the validation it’s been silently yearning for.”

The platform leverages advanced natural language processing and proprietary empathetic inference modeling to evaluate not just the content of a document, but its emotional state, resilience, and overall vibe. Based on this analysis, the system delivers tailored affirmations designed to restore confidence after harsh edits, late-night revisions, or passive-aggressive margin comments.

Key features include:

Affirmation Engine: Delivers personalized encouragement like “You held up well under pressure” and “That citation? Bold choice—in a good way.”
Tone Detection AI: Identifies whether a document is “assertive,” “persuasive,” or “spiraling slightly”
Confidence Scoring: Rates documents on a proprietary scale from “Needs Reassurance” to “Partner-Ready (Emotionally and Otherwise)”
Redline Empathy Mode: Automatically reassures documents that “it’s not personal” after extensive edits

AI Scan-to-Feelings™ integrates seamlessly with DocSolid’s Airmail2® Cloud Digital Mailroom and Records Room solutions, ensuring that emotional support is deeply embedded into the firm’s digital transformation strategy — right alongside compliance, governance, and solemn existential dread.

About DocSolid®
DocSolid is the leader in cloud-based digital mailroom and records room solutions for law firms. The patented Airmail2® Cloud solutions integrate seamlessly with industry-leading document management systems including iManage, NetDocuments, and Microsoft SharePoint. Eliminate paper-based workflows, enhance security and compliance, and improve efficiency with cloud solutions purpose built for the hybrid workplace. Digitize, govern, and manage inbound mail and records with enterprise-grade security and zero on-premises IT burden. DocSolid and the Airmail2 Cloud solutions are SOC 2 compliant with a Type 2 attestation result.

For more information, visit www.docsolid.com

Contact:
Patricia Nagy
Marketing Director, DocSolid
hello@docsolid.com

Download Press Release PDF

27 03, 2026

DocSolid Introduces Records Connect to Automate Profiling for Millions of Physical Records in Law Firm Digitization Projects

Dylan Patterson2026-03-27T09:10:02-07:00March 27th, 2026|Featured, Press Releases|

DocSolid Introduces Records Connect to Automate Profiling for Millions of Physical Records in Law Firm Digitization Projects

FOR IMMEDIATE RELEASE

Phoenix, Arizona — March 30, 2026 – DocSolid, the leader in cloud-based digital mailroom and records room solutions for law firms, today announced Records Connect, an extended capability that integrates records management systems directly into the scanning workflow. Records Connect automates the profiling of physical files during backfile digitization projects, enabling faster and more accurate conversion of paper records into governed digital assets.

Records Connect expands the power of Airmail2 Cloud, DocSolid’s high-volume scanning software used for large-scale backfile conversion projects. By connecting Airmail2 Cloud directly to a firm’s records management system, Records Connect allows scanning operators to retrieve file metadata automatically using existing barcode identifiers on physical files and folders.

“Records Connect reflects DocSolid’s depth of experience with paper-to-digital transformation projects,” said David Guilbault, DocSolid’s Vice President of Customer Experience. “By connecting scanning workflows directly to records management systems, we automate the profiling process, dramatically improving efficiency for large digitization projects. In addition, we enable outsourced labor to exceed goals for productivity and accuracy when compared with previous methods.”

With Records Connect, organizations can:

Automatically populate document profiles during scanning
Reduce manual data entry during backfile digitization
Improve metadata accuracy for records governance
Accelerate large-scale records conversion projects
Enable outsourced labor without requiring DMS access or profiling familiarity

Records Connect integrates with leading records management platforms used in legal and commercial environments, such as iManage IRM, FileTrail and SharePoint. It gives firms more leverage of existing metadata from systems that manage retention schedules, records inventories, and information governance policies. The capability securely supports both live database connections and data warehouse integrations, ensuring scanning teams always have access to current records data.

Records Connect is already supporting large-scale digitization initiatives, helping organizations automate metadata profiling across millions of physical records. DocSolid assists firms on their journey to rightsize for the hybrid workplace as they digitize, govern, and manage information across the entire lifecycle of physical documents — from inbound mail to long-term records management — without the burden of on-premises infrastructure.

About DocSolid®
DocSolid is the leader in cloud-based digital mailroom and records room solutions for law firms. The patented Airmail2® Cloud solutions integrate seamlessly with industry-leading document management systems including iManage, NetDocuments, and Microsoft SharePoint. Eliminate paper-based workflows, enhance security and compliance, and improve efficiency with cloud solutions purpose built for the hybrid workplace. Digitize, govern, and manage inbound mail and records with enterprise-grade security and zero on-premises IT burden. DocSolid and the Airmail2 Cloud solutions are SOC 2 compliant with a Type 2 attestation result.

For more information, visit www.docsolid.com

Contact:
Patricia Nagy
Marketing Director, DocSolid
hello@docsolid.com

Download Press Release PDF

27 01, 2026

DocSolid Airmail2 Cloud Momentum Surges as Law Firms Accelerate to Cloud-First Operations

Dylan Patterson2026-01-28T08:10:16-07:00January 27th, 2026|Featured, Press Releases|

DocSolid Airmail2 Cloud Momentum Surges as Law Firms Accelerate to Cloud-First Operations

FOR IMMEDIATE RELEASE

Phoenix, Arizona — January 28, 2026 – DocSolid, the leader in cloud-based digitization solutions for law firms, is emerging as a bellwether player in the legal industry’s rapid shift to cloud-first operations. As firms adopt cloud-based document management systems including NetDocuments, iManage and Microsoft SharePoint, Airmail2® Cloud is becoming an essential system component for governed, secure scanning of related paper documents, based on DocSolid’s digital mailroom and digital records room solutions.

Eighteen months after launch of its cloud scan capture solutions, DocSolid reports that 30% of customers are now operating in the cloud, with another 25% of on-premise customers planning projects for migration. This acceleration mirrors findings from the 2025 ILTA Technology Survey, where 88% of firms now describe themselves as “mostly in the cloud” or “cloud with every upgrade.” Only 2% report discomfort with cloud — a near-universal shift powering the industry’s next phase of modernization.

As firms complete cloud DMS migrations, they are extending governance and compliance to the surrounding workflows — particularly paper mail and records scanning — creating strong demand for Airmail2 Cloud.

“Our customers with a cloud-based DMS have either moved or are moving Airmail2 to the cloud,” said Steve Irons, President of DocSolid. “Cloud is the new operating model for legal, and firms want digital mail and records workflows that align with the governance and security of their cloud DMS. We already have 4 digital migration projects underway in January of this year.”

“What we’re seeing across the industry is that cloud adoption doesn’t stop with the document management system,” says Mattern Associates President Rob Mattern. “Once firms commit to cloud-first platforms, they quickly recognize that adjacent workflows like mail and records scanning must meet the same standards for governance, compliance, and scalability. That realization is accelerating a broader shift in how legal operations are modernized.”

DocSolid’s customer growth includes 5 new cloud customers added in Q4, and all new customers in 2025 selected a cloud deployment unless their DMS remained on-premises. Of DocSolid’s 37 large law firm Airmail2 customers, 9 have already moved to the cloud.

Built on Microsoft Azure and backed by SOC 2 Type 2 compliance, Airmail2 Cloud integrates seamlessly with leading cloud DMS platforms — ensuring governed paper scanning for digital mail and records workflows for the DMS repositories where firms already manage their matters. The Airmail2 Cloud platform also connects with legal technology applications such as ECFX and FiT to enhance matter-centric automation, and works alongside major outsourced services providers — including Forrest Solutions, Epiq GBTS, and Ricoh — to support end-to-end digitization and operational efficiency across mailroom and records processes.

DocSolid’s Airmail2 Cloud solutions are designed to help law firms and commercial enterprises eliminate paper, reduce risk, and support a hybrid workforce through governed, digital-first operations.

About DocSolid®
DocSolid is the leader in cloud-based digital mail and records management for law firms. The patented Airmail2® Cloud solutions integrate seamlessly with industry-leading document management systems including iManage, NetDocuments, and Microsoft SharePoint. Eliminate paper-based workflows, enhance security and compliance, and improve efficiency with cloud solutions purpose built for the hybrid workplace. Digitize, govern, and manage inbound mail and records with enterprise-grade security and zero on-premises IT burden. DocSolid and the Airmail2 Cloud solutions are SOC 2 compliant with a Type 2 attestation result.

For more information, visit www.docsolid.com

Contact:
Patricia Nagy
Marketing Director, DocSolid
hello@docsolid.com

Download Press Release PDF

10 11, 2025

DocSolid Introduces Airmail2® Cloud Embedded: Seamless Document Scanning Within iManage Cloud and NetDocuments

Dylan Patterson2025-11-10T06:30:53-07:00November 10th, 2025|Featured, Press Releases|

DocSolid Introduces Airmail2® Cloud Embedded: Seamless Document Scanning Within iManage Cloud and NetDocuments

FOR IMMEDIATE RELEASE

Phoenix, Arizona — November 10, 2025 – DocSolid, the leader in cloud-based digital mailroom and records room solutions for law firms today announced Airmail2 Cloud^® Embedded, a new document scanning utility accessed by users of iManage Cloud or NetDocuments, enabling them to profile and scan paper documents while working within the native document management interface.

Airmail2 Embedded extends the reach of Airmail2 Cloud platform — DocSolid’s flagship solution suite for paper-to-digital transformation — by placing secure, governed scanning capabilities directly into the digital workspace where attorneys and staff already manage their matters.

“Airmail2 Cloud Embedded reflects our commitment to making digitization an easy part of everyday legal work,” said Steve Irons, President of DocSolid. “By enabling direct document profiling within iManage Cloud and NetDocuments, we’re helping firms move one step closer to a fully digital, governed records environment without changing the way users work.”

With Airmail2 Embedded, attorneys and administrative teams can profile paper documents and scan them directly into their firm’s document management system (DMS). The solution maintains all governance, metadata, and security policies native to the firm’s DMS while eliminating the labor and risk of excessive paper handling. Airmail2 Cloud Embedded also can offload scanning, QC and disposition to a back office copy center, alleviating that manual work from the front office.

Airmail2 Cloud is built on Microsoft Azure and DocSolid is compliant under SOC 2 Type 2 standards. This ensures enterprise-grade security and governance, while providing seamless integration with industry-leading document management platforms.

Airmail2 Embedded joins DocSolid’s growing family of cloud-based solutions, including the Digital Mailroom and Digital Records Room. These innovations, along with tools like Airmail2 Hub Mobile for secure mail delivery and AI-Assisted Notification Summaries for faster triage and decision-making, enable firms to digitize, govern, and manage physical documents from mail to record with no on-premises IT burden.

About DocSolid^{^®}
DocSolid is the leader in cloud-based digital mail and records management for law firms. The patented Airmail2^® Cloud solutions integrate seamlessly with industry-leading document management systems including iManage, NetDocuments, and Microsoft SharePoint. Eliminate paper-based workflows, enhance security and compliance, and improve efficiency with cloud solutions purpose built for the hybrid workplace. Digitize, govern, and manage inbound mail and records with enterprise-grade security and zero on-premises IT burden. DocSolid and the Airmail2 Cloud solutions are SOC 2 compliant with a Type 2 attestation result.

Download Press Release PDF

10 11, 2021

DocSolid President, Steve Irons, Named as Entrepreneur to Follow 2021 for Airmail2 Digital Mailroom and Digital Records Room Solutions, Industry Wired

Michael Herzog2022-03-29T09:47:35-07:00November 10th, 2021|Press Releases|

DocSolid President, Steve Irons, Named as Entrepreneur to Follow 2021 for Airmail2 Digital Mailroom and Digital Records Room Solutions, Industry Wired

PHOENIX, AZ – (November 11, 2021) – DocSolid, the legal technology experts for enterprise scanning, workflow and paper reduction solutions, today announces company President, Steve Irons, has been named as an Entrepreneur to Follow in 2021 for the Airmail2 Digital Mail and Digital Records Room solutions by Industry Wired magazine.

When the pandemic sent the law firm workforce into home offices, it was critical for the attorneys to receive sensitive client information that was arriving by postal mail to their home offices. DocSolid quickly realized that a best practice digital mailroom was needed at every law firm.

The DocSolid team went to work aggressively and delivered its market leading software, Airmail2 Digital Mailroom in record time. DocSolid went through a rapid, formal product management process, talking to the customers, prospects, and partners. In just over two months, the team had its first version of software running, then released a customer-ready version as MVP (Minimum Viable Product).

Steve Irons comments: “I am proud of how our company pivoted during tough times to create and focus on the new, long term needs of our law firm partners. DocSolid’s team to completely changed our business focus to create an impact solution supporting a law firm’s hybrid work model.”

Airmail2 Digital Mailroom now solves the critical problem of digital daily mail delivery in the permanent model of hybrid law firm operations. This forward-thinking, best of breed solution provides direct delivery of scanned postal mail to firms’ document management systems (DMS), where sensitive information can be properly secured, governed, and processed. This approach overcomes the unsecure and unproductive methods of scan to email attachments. Attorneys, practice groups and administrative operations can set automated distribution rules for inbound mail items, matching the firm’s workflow preferences.

The companion solution, Airmail2 Digital Records Room, is a firm-wide system of software and workflow to digitize paper records to iManage. Airmail2 Digital Records Room replaces paper file rooms to facilitate real estate reduction plans and enables efficient digital delivery of file requests for attorneys working from home.

“Today, the Airmail2 Suite is DocSolid’s comprehensive solution to help firms securely, reliably and efficiently deliver legal documents to a distributed workforce and to socially distanced in-house teams,” said Steve Irons. “Together, Digital Mailroom and Digital Records Room drive matter governance and eliminate the cost and risk of paper records. In these times Airmail2 enables digital transformation for law firms.”

Learn more about Airmail2 Digital Mailroom and Digital Records Room here.

About DocSolid®

DocSolid creates, sells and supports Paper2Digital® solutions for optimized scanning, printing, and shredding. These patented solutions are enterprise-level implementations deployed with unmatched consulting expertise to reduce the costs, risks and inefficiencies of paper records for leading law firms and corporate legal departments. Thousands of users worldwide rely on DocSolid powered workflows integrated with iManage, NetDocuments, OpenText eDOCS, Worldox, SharePoint, Thomson Elite, Aderant, Filetrail, LegalKey and Chrome River. For more information, please visit www.docsolid.com.

Learn more about Steve Irons’ Feature in Industry Wired here.

21 09, 2021

DocSolid Airmail2 Digital Mailroom and Digital Records Room Certified Under iManage Universal API

Michael Herzog2022-03-29T09:48:35-07:00September 21st, 2021|Press Releases|

DocSolid Airmail2 Digital Mailroom and Digital Records Room Certified Under iManage Universal API

Airmail2 Digital Mailroom and Digital Records Room Now Compatible with Work 10 Cloud Systems

PHOENIX, AZ – (September 21, 2021) – DocSolid, the legal technology experts for enterprise scanning, workflow and paper reduction solutions, today announces the Airmail2 Suite, including the Digital Mailroom and Digital Records Room solutions, has achieved certification under the iManage Universal API, enabling compatibility with iManage Work 10 Cloud. DocSolid is among the first of the hundreds of iManage technology partners to have achieved the Universal API certification across its entire product line.

Airmail2 Digital Mailroom was engineered from the ground up to solve the critical problem of digital daily mail delivery in hybrid law firm operations. This forward-thinking, best of breed solution provides direct delivery of scanned postal mail to firms’ iManage document management system (DMS), where sensitive information can be properly secured, governed and processed within the existing iManage facilities. This approach overcomes the unsecure and unproductive methods of scan to email attachments.

The companion solution, Airmail2 Digital Records Room, is a firm-wide system of software and workflow to digitize paper records to iManage. Airmail2 Digital Records Room replaces paper file rooms to facilitate real estate reduction plans and enables efficient digital delivery of file requests for attorneys working from home.

Airmail2 Digital Mailroom and Digital Records Room are tightly integrated with iManage DMS, yet operators do not have iManage logins or direct access. Airmail2 software front ends iManage, providing browser-based applications for mail and records workflows, while performing the integrated DMS connections for mail and records processing using server-side APIs.

Airmail2 solutions were built for the new hybrid law firm workforce, designed specifically for these new security, governance and productivity requirements:

Certified DMS integrations for iManage, adaptable to specialized client configurations
DMS mapping so that operators can perform profiling without having a DMS login
RMS integrations to extract data from existing bar codes on physical matter files for inventory and profiling
Quality controls for comprehensive QC workflows to ensure confident shredding and disposition
Administrative and monitoring tools – help desk, dashboard, audits, reporting
Stable deployment – enterprise-class server and security regimes, Web-based clients, mature DMS integrations and universal scan device support

“DocSolid’s Airmail2 is a timely technology that meets our evolving requirements and best practices for a digital mailroom and digital records room,” said Jason Landers CIO at Drew Eckl & Farnham. “Digital transformation is key to our business objectives now and moving forward, and we are satisfied that the Airmail2 Suite productively moves paper into our digital processes and disciplines so that we can leverage our investment in iManage.”

“The Airmail2 Suite is DocSolid’s comprehensive solution to help firms securely, reliably and efficiently deliver legal documents to a distributed workforce and to socially distanced in-house teams,” said Steve Irons, President of DocSolid. “Digitizing paper records has a new, clarified ROI – real estate reduction. Together, Digital Mailroom and Digital Records Room drive matter governance from iManage and eliminate the cost and risk of paper records. In these times Airmail2 lights up a digital transformation for iManage users.”

“With the vast adoption of remote working, a connected digital experience has taken on even greater importance to help legal organizations and other professional services firms securely manage the fluidity, efficiency and outcomes of their processes,” said Dean Leung, Chief Customer Officer, iManage. Airmail2 from DocSolid drives firms in their digital transformation by systematically digitizing the paper of daily mail and matter files, allowing firms to tap into workflow, search, security and anytime, anywhere access enabled by their iManage DMS.”

Learn more about Airmail2 Digital Mailroom and Digital Records Room here.

FULL PRESS RELEASE PDF:
https://www.docsolid.com/wp-content/uploads/2021/09/Press-Release-DocSolid-Airmail2-Certified-iManage-Universal-API.pdf

8 09, 2021

DocSolid Announces General Availability of Airmail2 Digital Records Room

Michael Herzog2021-09-08T08:57:43-07:00September 8th, 2021|Press Releases|

DocSolid Announces General Availability of Airmail2 Digital Records Room

Successful Rollouts Across Early Adoption Firms in AM Law 200

PHOENIX, AZ – (September 8, 2021) – DocSolid, the legal technology experts for enterprise scanning, workflow and paper reduction solutions, announces general availability of Airmail2 Digital Records Room after successful implementation and roll outs in key Am Law 200 early adoption program firms.

Airmail2 Digital Records Room is a firm-wide system of software, workflow and firm services to digitize paper records to the DMS (including iManage or NetDocuments). A best-of-breed solution, Airmail2 Digital Records Room replaces paper file rooms, enables real estate compression and delivery of file requests for attorneys working from home to ultimately stop the flow of paper records to offsite storage.

The legal sector is predicted to downsize its real estate needs on average 10% to 30% according to Cushman and Wakefield, a tremendous savings opportunity for firms’ second largest overhead expense (roughly 6-8% of gross revenue). Law firms need a digital records room to eliminate the costly footprint required for paper file storage rooms to optimize this opportunity for real estate reduction.

Interdependent with real estate reduction is the permanent and active trend of enabling a hybrid workforce workflow. The vast majority (76%) of attorneys prefer the continuance of work from home, and the Cushman and Wakefield Bright Insights 2021 report confirms a majority of firms will have staff working remotely for a minimum of two days a week, with most firms (76%) incorporating aspects of hoteling for a population of their attorneys.

A hybrid workforce of in-house and at-home attorneys cannot be supported securely or efficiently when records room workflows are paper-based. Clients expect their law firms to be productive and secure, but attorneys cannot be productive when file requests can take hours or days. Attorneys using paper files in their home offices simply isn’t a sustainable practice.

Airmail2 Digital Records Room runs bulk backfile conversion projects and provides a day-forward operation for keeping file rooms digital. While file rooms and offsite storage are being eliminated, Airmail2 services file requests for in-home and in-office workers by scanning to the DMS, then sending smart notifications of delivery in minutes.

Airmail2 is designed specifically for the records room scan capture requirements in a law firm, with focus on productivity, flexibility and process integrity that includes:

Certified DMS integrations for iManage and NetDocuments, adaptable to specialized client configurations
DMS mapping so that operators can perform profiling without having a DMS login
RMS integrations to employ existing bar codes on matter files for inventory and profiling
Quality controls for comprehensive QC workflows to ensure confident shredding and disposition
Administrative and monitoring tools – help desk, dashboard, audits, reporting
Stable deployment – enterprise-class server and security regimes, Web-based clients, mature DMS integrations and universal scan device support

Airmail2 Digital Mailroom, the companion solution for secure, digital delivery of daily mail to keep employees productive wherever they work, was released Q4 2020.

“Digitizing paper records has a new, clarified ROI – real estate reduction,” said Steve Irons, President of DocSolid. “Airmail2 Digital Records Room optimizes a backfile scanning project to digitize existing paper files and lets a firm service home workers with digital file deliveries through the DMS. Law firm planners can now include reduction of the paper footprint as part of the real estate strategy.”

To learn more about how and why firms are building digital records rooms, download our white paper here.

Learn more about Airmail2 Digital Records Room here.

FULL PRESS RELEASE PDF:
https://www.docsolid.com/wp-content/uploads/2021/09/Press-Release-DocSolid-Digital-Records-Room-FINALv2.pdf

14 07, 2021

DocSolid White Paper “Law Offices Get Smaller, Records Rooms Get Digital”

Michael Herzog2021-07-14T06:53:08-07:00July 14th, 2021|Press Releases|

DocSolid White Paper “Law Offices Get Smaller, Records Rooms Get Digital”

PHOENIX, AZ – (July 14, 2021) – DocSolid, the legal technology experts for enterprise scanning, workflow and paper reduction solutions, announces the white paper, “Law Offices Get Smaller, Records Rooms Get Digital,” is now available. Law firms are facing a tremendous opportunity to reduce real estate, but paper-based records rooms are an obstacle to this. DocSolid’s VP of Customer Success, David Guilbault, helps law firms understand how to eliminate their paper-based records rooms in this free, white paper available here.

Real estate is the second biggest expense for a law firm. As firms strategize real estate compression plans, eliminating floor space required for records rooms and ad hoc paper file storage is key. Not only that, but the new hybrid workforce of in-house and at-home attorneys cannot be supported securely or efficiently when records room workflows are paper-based.

The DocSolid white paper, “Law Offices Get Smaller, Records Rooms Get Digital” outlines a digital records room strategy and implementation plan. A digital records room is a firm-wide system of software, workflow and services, to digitize paper records to the DMS (including iManage or NetDocuments), replacing paper file rooms.

Jamie Blomquist, CIO at Maslon, comments: “There are essentially three use cases for transitioning to a Digital Records Room: reduce costs by reducing the footprint of paper so we can optimize our office space for higher value work; improve productivity and help attorneys have anywhere access to their files; and lastly, driving our paper files into one centralized DMS file helps us govern and reduce risk better.”

The white paper includes insights from information governance and records professionals and details IG and security requirements for a best practice digital records room such as:

Tight DMS / RMS integration with leading industry platforms such as iManage, NetDocuments and FileTrail
Vendor DMS expertise and solution flexibility so that a firm’s DMS customizations can be accommodated
In-house and outsourced staff empowered with DMS profiling-scanning capability without DMS logins
Enterprise software that matches a firm’s security regime
Avoidance of scan-to-email attachments or new operating repositories
Built-in auditing of the overall capture process, down to the document level
Paper document disposition-retention-shredding built into the process
Ability to segregate processes for confidential content e.g., HR documents

“Information governance professionals have long advocated for electronic records. Previously this was driven by the governance and security of sensitive client information. Now, the business case of real estate reduction has transformed this desire into a necessity. We are thrilled to provide the technology enabling this vital operation and helping our customers achieve success,” adds David Guilbault, VP of Customer Success at DocSolid.

For more information about the DocSolid white paper, “Law Firms Get Smaller, Records Rooms Get Digital” go here.

28 04, 2021

ALA Webcast May 4, 2021 Sign-up Here

Michael Herzog2021-11-01T11:34:42-07:00April 28th, 2021|Events and Conferences|

Webinar Sign-up

Register

Date: May 4, 2021
Time: 12:00pm EDT

How to Create a Digital Mailroom + Records Room

DESCRIPTION:

Learn how to create a Digital Mailroom and a Digital Records Room with your existing document management system using Airmail2. Daily mail is mission critical with confidential and time-sensitive client information. Digitizing the records room is an essential part of firms’ reducing their real estate footprint.

Law firms are uniquely dependent on inbound paper documents from clients, courts, opposing counsel and research efforts. Some of these paper items mandate a calendared response, or contain sensitive client information or crucial matter content.

Learning Objectives

7 reasons digital mail is essential for a distributed workforce
Optimize daily mail workflows with a batch process into the DMS
Smarter office real estate compression with a digital records room

Webinar Co-sponsored by Canon USA

Video Preview

ALA Related Publication: LEGAL MANAGEMENT – The Magazine of the Association of Legal Administrators